Bid_Tabulation.xlsx

The file is a Bid Tabulation for Request for Quote (RFQ) 25-391 issued by New Smyrna Beach Utilities in Florida, seeking a licensed HVAC contractor to replace a 6-ton rooftop air conditioning unit at their Central Office Building. The project requires removing the existing unit and installing a new 6-ton AC unit from approved manufacturers (Carrier, Trane, or Tempstar), including a matching electric heater, new thermostat, condensate safety switches, and hurricane tie-down clips. A mandatory site visit was scheduled for May 1, 2025, at 9:00 am, with quotations originally due on May 8, 2025, and extended to May 14, 2025, at 2:30 PM. The contractor must provide all labor, materials, tools, supervision, crane services, and permits, with work completed on weekdays between 7:00 AM and 4:00 PM.

The bid tabulation reveals five contractors submitted quotes ranging from $16,051.25 to $45,000.00, with Total Const Solutions offering the lowest bid at $19,300.00. The project requires comprehensive warranties, including one-year labor warranty, one-year manufacturer parts warranty, and a five-year compressor warranty. The solicitation does not specify explicit set-aside designations or funding sources, and New Smyrna Beach Utilities reserves the right to waive informalities and reject any or all quotations. The contract covers Volusia County and Orlando City jurisdictions in Florida, with the procurement focused on technical capabilities, safety compliance, and comprehensive service offerings. Contractors must provide detailed information about SEER ratings, manufacturer specifics, installation timelines, and warranty terms, with the quotation remaining valid for award within sixty days of opening.