Statewide HVAC Maintenance, Repair, Installation, and Replacement Services

The Florida Department of Corrections (FDC) has issued Invitation to Bid (ITB-25-010) for statewide HVAC maintenance, repair, installation, and replacement services across 143 correctional facilities. The procurement seeks to select one vendor for each of four geographical regions to provide comprehensive HVAC and refrigeration system services. Key deliverables include installation, maintenance, and repair of HVAC systems, with vendors required to provide a minimum 10% discount off manufacturer's suggested retail price (MSRP) for systems, components, supplies, and materials. Vendor qualifications include demonstrating at least three years of relevant business experience within the past five years and maintaining a specific Dun & Bradstreet Financial Stress Score. The solicitation requires vendors to submit labor rates for different certification levels of HVAC technicians and includes performance measures such as response times and warranty requirements. The pre-bid conference is scheduled for October 13, 2025, with sealed bids due on November 3, 2025. The contract term will extend up to five years with potential renewals, and payments will be processed through MyFloridaMarketPlace or purchasing cards.

The procurement does not explicitly outline specific set-aside designations for disadvantaged enterprises, but vendors must comply with various state requirements including E-Verify, scrutinized company certifications, and provisions related to foreign countries of concern. Vendors will be evaluated based on their ability to meet technical specifications, pricing discounts, labor rates, and demonstrated experience in HVAC services for institutional environments. While specific budget ranges are not detailed in the provided documentation, the statewide scope covering 143 correctional facilities suggests a substantial potential contract value. The Department will issue purchase orders and select vendors based on responsiveness, technical capabilities, and compliance with solicitation requirements. Potential financial consequences exist for vendors who fail to meet performance standards, including potential contract termination or financial penalties. The procurement strategy aims to ensure comprehensive, reliable HVAC and refrigeration services across Florida's correctional system, with a focus on competitive pricing and high-quality technical service delivery.