RFP Installation and Replacement of Generators

The County of San Mateo is seeking qualified contractors to complete a comprehensive generator replacement project for its public safety radio communication systems. The Request for Proposal (RFP) ISD-20261908 requires a turnkey solution for installing five fixed Caterpillar generators at remote facilities located in San Carlos, Brisbane Icehouse Hill, Sweeney Ridge, San Bruno Nike, and Rolph Peak. Proposing contractors must manage complete project aspects, including project management, materials provisioning, equipment installation, and removal and disposal of existing generator units. Minimum contractor qualifications include five years of industrial standby power generator installation experience, a valid California Electrical Contractor License, Caterpillar generator installation certification, OSHA safety certification, and compliance with NFPA 110 standards. The evaluation will be points-based across six criteria: Method and Approach (25 points), Experience and Organizational Capacity (25 points), Timeline and Workplan (15 points), Price (15 points), References and Past Performance (10 points), and Preferential Points (10 points). Key dates include a non-mandatory pre-proposal meeting on October 22, 2025, at 9:00am via Microsoft Teams, with questions due by October 28, 2025, and proposal submissions due November 14, 2025, at 1:00 PST.

The RFP includes local business preference provisions, offering potential additional points for small or micro businesses headquartered in San Mateo County. Businesses can claim a 5% preference by completing a Local Preference Self-Attestation Form, which defines local businesses as for-profit entities or 501(c)(3) non-profit organizations with their principal office in the county. The county reserves the right to verify eligibility, with false claims potentially resulting in contract ineligibility. The anticipated contract duration is one year, with an estimated contract value ranging between $300,000 and $500,000, funded through county resources. The successful contractor will be required to provide a one-year warranty on materials and installation services, including a clear return and replacement process for warrantied items. All proposed generators are propane-powered standby units ranging from 40kW to 50kW, featuring UL2200 IBC Seismic Certification, EPA certification for stationary emergency use, and comprehensive safety and operational features designed to ensure reliable backup power for critical infrastructure.