Request for Quote (RFQ) - Bottled Water Delivery

The Orange County Transportation Authority is requesting quotes for bottled drinking water delivery and water dispensers under RFQ 250431, with quotes due June 26, 2026 at 4:00 p.m. — a deadline that has already passed as of today. Questions were due June 24, 2026. All submitting firms must certify compliance with Ukraine/Russia-related economic sanctions imposed by the State of California and the United States Government, including Presidential Executive Orders 13660, 13661, 13662, 13685, and 14065, and must certify that quoted prices are equal to or less than prices offered to any other local, state, or federal government entity for equal or lesser scope services.

The scope covers provision and delivery of five-gallon bottled water on a bi-weekly basis with emergency deliveries available within 24 hours, plus supply, installation, and maintenance of hot/cold water dispensers (both top-loader and bottom-loader configurations) at two locations: Garden Grove Base (11790 Cardinal Circle, three dispensers) and Santa Ana Base (4301 S. McArthur Boulevard, five dispensers). Estimated annual consumption is 3,120 bottles with 48 units per month for each dispenser type. The contractor must respond to service issues and malfunctions within one business day, remove empty bottles at no additional cost, and maintain responsibility for all maintenance, cleaning, repairs, and removal. All bottled water must meet applicable health and safety standards and be delivered clean, sealed, and free from defects. No minimum quantities are guaranteed, and the Authority reserves the right to adjust service locations, quantities, and delivery frequency.

The contract term runs two years, effective July 1, 2026 through June 30, 2028, with a total budget of $52,000 ($25,000 in fiscal year 26–27 and $27,000 in fiscal year 27–28). Award will be made on a firm-fixed price, lump-sum basis to the lowest responsive and responsible firm. Pricing must remain firm-fixed for each contract year with no adjustments permitted. All pricing must be all-inclusive; no separate charges for delivery, fuel, bottle deposits, empty bottle return fees, or additional service visits are permitted. Sales tax applies to dispenser rental fees but shall not be included in unit pricing. Firms must bid on all line items in the pricing proposal to be considered responsive; incomplete bids result in non-responsive designation and disqualification. Evaluation criteria is cost weighted at 100 percent. The incumbent contract is C-32713. Commercial General Liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, Automobile Liability Insurance with $1,000,000 combined single limit per accident, Workers' Compensation as required by California, and Employers' Liability with $1,000,000 per accident and per disease are required, with proof of insurance due within ten calendar days of the agreement's effective date.