request_for_quote_rfq_bottled_water_delivery-2026-06-23-18-51-13_GMEDITS.pdf
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- Attached to
- Request for Quote (RFQ) - Bottled Water Delivery
- Solicitation number
- 250431
- Issued by
- Orange County, California
About this file
This is a Request for Quote (RFQ) issued by the Orange County Transportation Authority (OCTA) in California for bottled drinking water delivery services and dispensers. OCTA seeks quotes for 5-gallon bottled water supplied on a bi-weekly and as-needed basis, along with hot/cold water dispensers in both top-loader and bottom-loader configurations. The estimated quantities include 3,120 bottles per year and 48 units per month for each dispenser type over the two-year contract period. The RFQ was released on June 23, 2026, with a response deadline of June 26, 2026 at 4:00 p.m. Written questions must be submitted by June 24, 2026 at 4:00 p.m., with responses issued by addendum no later than June 25, 2026. The contract term runs from July 1, 2026 through June 30, 2028, with no renewal options mentioned. Award will be made to the lowest responsive and responsible firm on a lump-sum basis.
The total budget for the two-year term is $52,000. Pricing must be firm-fixed for each contract year with no adjustments permitted after award. Bottled water pricing must be all-inclusive, covering delivery, handling, and bottle pickup at no additional charge. Dispenser pricing must include delivery, installation, maintenance, cleaning, repair, and removal with no separate charges for delivery, fuel, bottle deposits, or service visits accepted. Sales tax applies to dispenser rental fees but shall not be included in unit pricing. Firms must bid on all line items to be considered responsive. Responding vendors must certify they are not subject to Ukraine/Russia-related economic sanctions and must comply with all applicable Equal Employment Opportunity Laws and Regulations. All quotes must remain firm for 120 days from the date of submission.
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Orange County Transportation Authority, CA
250431
REQUEST FOR QUOTE (RFQ) - BOTTLED WATER DELIVERY
RELEASE DATE: June 23, 2026
RESPONSE DEADLINE: June 26, 2026, 4:00 pm
Please refer to the project timeline in this document for all important deadlines.
#250431 Title: Request for Quote (RFQ) - Bottled Water Delivery
Table Of Contents
1. Introduction
2. Project Details
3. Pricing Proposal
4. Vendor Questionnaire
5. Attachments
Attachments:
RFQ_250431_Exhibit A_SOW
RFQ_250431_Exhibit_B_Price_Summary_Sheet
RFQ_250431_Exhibit_C_General Provisions
RFQ_250431_Exhibit_D_Safety_Specs
RFQ_250431_Exhibit_E_Insurance
1. Introduction
1.1. Summary
The Orange County Transportation Authority requests quotes for Bottled Drinking Water and Dispensers. The budget for this effort is $52,000 for a two (2)-year term effective July 1, 2026 through June 30, 2028
Please note that by submitting a Quote, Firm certifies that it is not subject to any Ukraine/Russia-related economic sanctions imposed by the State of California or the United States Government including, but not limited to, Presidential Executive Order Nos. 13660, 13661, 13662, 13685, and 14065. Any individual or entity that is the subject of any Ukraine/Russia-related economic sanction is not eligible to submit a Quote. In submitting a Quote, all Firms agree to comply with all economic sanctions imposed by the State or U.S.
Government.
Any questions or clarifications shall be submitted in writing no later than 4:00 p.m., June 24, 2026. The
Authority will respond to all written questions by issuing a written addendum no later than June 25, 2026.
An award will be made to the lowest, responsive, responsible Firm and shall be on a lump sum basis. By submitting a quote, Firm agrees to the terms and conditions as stated in Exhibit C, entitled “Orange County
Transportation Authority General Provisions,” which by this reference incorporated herein. Firms who do not bid on all line items in the Pricing Proposal shall be deemed “Non-Responsive” and will not be considered for award.
Firms should be aware that an award may be made without further discussion.
The successful Firm will be required to comply with all applicable Equal Employment Opportunity Laws and
Regulations.
1.2. Timeline
Release Project Date: June 23, 2026
Question Submission Deadline: June 24, 2026, 4:00pm
Question Response Deadline: June 25, 2026, 4:00pm
Proposal Submission Deadline: June 26, 2026, 4:00pm
1.3. Procurement Contact
Dara Doeum
Contracts Administrator
550 South Main Street
Orange, CA 92863
Email: ddoeum@octa.net
Phone: (714) 560-5767
2. Project Details
2.1. Scope of Work or Project Details
Please see Exhibit A
2.2. Bottled Drinking Water and Dispensers
SOW
3. Pricing Proposal
PRICE SUMMARY SHEET
Enter firm-fixed unit pricing for each contract year. Pricing for each contract year shall be firm-fixed and shall not be subject to adjustment after award. Bottled water pricing shall be all-inclusive and include delivery, handling, bottle pickup, and all associated costs. Dispenser pricing shall include delivery, installation, maintenance, cleaning, repair, and removal. No separate charges for delivery, fuel, bottle deposits, empty bottle return fees, or additional service visits will be accepted. Applicable sales tax will be applied to dispenser rental fees as required and shall not be included in the unit pricing. Quantities are estimates only and are for evaluation purposes only.
Line Item Description Estimated
Usage Unit of
Measure Year One
07/01/26 -
06/30/2027
Total
Bottled Water Services: All-Inclusive Unit Pricing
1 5- Gallon Bottled Water (all-inclusive) 3,120 Per Bottle
2 Hot/Cold Dispenser, Top Loader
(monthly, all-inclusive) 48 Per Unit/Per
Month
3 Hot/Cold Dispenser, Bottom Loader
(monthly, all-inclusive)
TOTAL
PRICE SUMMARY SHEET
Enter firm-fixed unit pricing for each contract year. Pricing for each contract year shall be firm-fixed and shall not be subject to adjustment after award. Bottled water pricing shall be all-inclusive and include delivery, handling, bottle pickup, and all associated costs. Dispenser pricing shall include delivery, installation, maintenance, cleaning, repair, and removal. No separate charges for delivery, fuel, bottle deposits, empty bottle return fees, or additional service visits will be accepted. Applicable sales tax will be applied to dispenser rental fees as required and shall not be included in the unit pricing. Quantities are estimates only and are for evaluation purposes only.
Line Item Description Estimated
Usage Unit of
Measure Year Two
07/01/27 -
06/30/2028
Total
Bottled Water Services: All-Inclusive Unit Pricing
Georgia Martinez Sticky Note to provide bottle water on a bi-weekly basis and on an as-needed basis as specified in Exhibit A, Scope of Work.
Georgia Martinez Highlight
Georgia Martinez Sticky Note Annual Quantities
Georgia Martinez Cross-Out
Georgia Martinez Cross-Out
Georgia Martinez Cross-Out
Georgia Martinez Cross-Out
Georgia Martinez Cross-Out
Georgia Martinez Cross-Out Extended Price
Georgia Martinez Sticky Note unit price ea.
Line Item Description Estimated
Usage Unit of
Measure Year Two
07/01/27 -
06/30/2028
Total
1 5- Gallon Bottled Water (all-inclusive) 3,120 Per Bottle
2 Hot/Cold Dispenser, Top Loader
(monthly, all-inclusive)
3 Hot/Cold Dispenser, Bottom Loader
(monthly, all-inclusive)
TOTAL
4. Vendor Questionnaire
1. I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*
☐ Please confirm
*Response required
2. Name and Title of Person Authorized to Bind Quote*
*Response required
3. This offer shall remain firm 120 days from the date of the quote*
☐ Please confirm
*Response required
4. I acknowledge receipt of RFQ 250431 and all Addenda*
☐ Please confirm
*Response required
| 1. Introduction |
| 1.1. Summary |
| 1.2. Timeline |
| 1.3. Procurement Contact |
| 2. Project Details |
| 2.1. Scope of Work or Project Details |
| 2.2. Bottled Drinking Water and Dispensers |
| 3. Pricing Proposal |
| 4. Vendor Questionnaire |
| 1. I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.* |
| 2. Name and Title of Person Authorized to Bind Quote* |
| 3. This offer shall remain firm 120 days from the date of the quote* |
| 4. I acknowledge receipt of RFQ 250431 and all Addenda* |
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