REQ_R001070_ICE.pdf

INDEPENDENT COST ESTIMATE (ICE)

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INSTRUCTIONS

Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.

PART I – GENERAL INFORMATION

Project Description: Bottled Drinking Water and Dispensers

SHADED AREA FOR PROCUREMENT USE ONLY

Assigned Buyer No.:

D/M/WBE%:

Purchase Requisition No.: R001070

New Contract / Procurement

Contract Amendment Current IFAS Printout Contract / PO No.:

(Required for Amendments)

Contract Task Order

Option Term

Date: 12/9/2025

Requestor: Christine Herrera Contracts Analyst Phone Ext.: 5485 Name Title

Signature:

Cost Estimate: $ 52,032.00 (include shipping, handling and taxes, if applicable)

PART II – ESTIMATE GUIDE

Please substantiate the estimate using the following information.

Estimate Type Items to Include Where to Find Supporting Information

Services (Other than A&E)

1. Tasks you want done

2. Types of people needed (i.e., supervisor, administrative assistant, other)

3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)

4. Estimated hours by position

5. Salary / billing rates applied

6. Prevailing wage rate category applied

7. Profit / applied fee

8. Direct expenses

9. Completion schedule

1. Current or past contracts for similar services

2. Other properties / departments doing similar work

3. Historical price and cost data

Estimate Guide Continued

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Estimate Type Items to Include Where to Find Supporting Information

Architects, Engineers, Designers

1. Tasks you want done

2. Types of people needed (i.e., engineers, administrative assistant, other)

3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)

4. Estimated hours by position

5. Salary / billing rates applied

6. Profit / applied fee

7. Overhead rate (%)

8. Direct expenses

9. Completion schedule

1. Current or past contracts for similar services

2. Other properties / departments doing similar work

3. Historical price and cost data

Goods/Equipment 1. Product needed

2. Quantity

3. Unit price

4. Markups, overhead, profit

5. Delivery schedule desired

6. Warranty

1. Vendor survey / market survey

2. Current or past contracts for the same or similar product

3. Historical price and cost data

4. Various published indices

Construction 1. Product needed

2. Labor (at a minimum use Davis Bacon)

3. Materials

4. Bonds

5. Insurance

6. Mobilization

7. Equipment

8. Markups, fringes, overheads, profit

9. Completion schedule

1. “Means Book”

2. “Blue Book”

3. Davis Bacon wage rates / prevailing wages

4. Current or past contracts for the same project

5. Historical price and cost data

Additional Information: ICE for Bottled drinking water and dispensers for Santa Ana and Garden Grove Maintenance Departments is based on recent bid results for similar bottled drinking water service procurements and historical consumption levels at the Santa Ana and Garden Grove Maintenance Departments, the estimated cost for bottled drinking water and dispenser services is $52,032 for the two-year contract term.

The estimate is based on eight (8) water dispensers ($16 ea/mo) and an average usage of approximately 240 five-gallon water bottles per month ($8.50 ea) including all delivery, maintenance, bottle exchange, and related service costs.

Coolers: $16 x 8 = $128/mo x 24 months = $3,072, Water: $8.50 x 240 = $2,040 x 24 months = $48,960

TOTAL $52,032

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PART III – INDEPENDENT COST ESTIMATE

Using the information provided in Part II, prepare the ICE for your procurement.

Use any or all of the categories listed below.

Prepared By: Christine Herrera Date: 12/9/2025

Signature:

DESCRIPTION OF COST ELEMENTS

1. DIRECT LABOR

(List of Labor Categories)

Estimated Hours

Rate Per Hour ($)

Estimated Cost ($)

Total Est.

Cost ($)

$ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00

Total Direct Labor: $ 0.00

2. OVERHEAD

Rate (%)

(use decimal input)

Total Labor ($)

Estimated Cost ($)

Total Est.

Cost ($)

% $ 0.00 $ 0.00 $ 0.00

3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)

Total Est.

Cost ($)

Bottled drinking water and dispensers $ 52,032.00 $ 52,032.00

4. INFORMATION TECHNOLOGY SUPPORT Estimated Cost ($)

Total Est.

Cost ($)

Total IT Support: $ 0.00

5. TRAVEL Estimated Cost ($)

Total Est.

Cost ($)

$ $ 0.00

6. SUBCONTRACTOR(S) / CONSULTANT(S) Estimated Cost ($)

Total Est.

Cost ($)

Total Subcontractor(s) / Consultant(s): $ 0.00

7. OTHER DIRECT COSTS Estimated Cost ($)

Total Est.

Cost ($)

$ $ 0.00

8. TOTAL ESTIMATED COST: $ 52,032.00