Replace Passenger Boarding Bridges Pre-Conditioned Air and Ground Power Units at VPS

Okaloosa County, Florida is requesting bids to furnish and install up to three 45-ton Preconditioned Air Units and two 90 kilowatt-amp Ground Power Units on existing passenger boarding bridges at Destin-Fort Walton Beach Airport (VPS), with proposals due October 28, 2026 at 3:00 PM. The project is federally or state grant-funded and carries Davis-Bacon Act prevailing wage requirements, E-Verify enrollment mandates, and extensive federal civil rights and nondiscrimination compliance provisions.

Scope encompasses two roof-mounted 45-ton PCA units for Gates A1 and A2, one under-tunnel-mounted 45-ton PCA unit for Gate B5, and two roof-mounted 90 kVA GPU units with 28VDC output for Gates A1 and A2. Work includes project coordination with a licensed general contractor, field verification, equipment installation and fabrication, system startup, functional testing, commissioning, and comprehensive training for onsite maintenance personnel. All welding must be performed by certified welders. The contract is structured as a single lump-sum line item covering furnishing, installation, testing, removal and disposal of existing equipment, all materials, labor, tools, and incidentals. Contract term is anticipated at no more than 120 days from Notice to Proceed. Place of performance is Destin-Fort Walton Beach Airport (VPS), located in Okaloosa County, Florida.

Bidders must provide a 5 percent bid guaranty and performance and payment bonds each equal to 100 percent of the contract price, recorded with the Okaloosa County Clerk of Circuit Court within 14 days of execution. Insurance requirements include workers' compensation at state statutory limits with $500,000 employer's liability, commercial general liability of $5 million per occurrence, business automobile liability of $5 million, pollution liability of $1 million per occurrence with $2 million aggregate, and aviation/airside liability coverage where applicable. Certificates of insurance must be submitted 10 days prior to work commencement with 30 days' cancellation notice.

A non-mandatory pre-proposal meeting is scheduled for October 15, 2026 at 10:00 AM at 1701 FL-85, Eglin AFB, Florida 32542. Questions are due October 19, 2026 at 3:00 PM. Responses may not be withdrawn for 90 days following opening. Bidders must submit responses electronically through the OpenGov Procurement platform and provide proof of debarment and suspension status, drug-free workplace compliance, federal grant fund compliance, scrutinized company status, public entity crime certification, and anti-human trafficking affidavit. The County reserves the right to reduce quantities based on total cost and funding availability and to reject insurance policies that do not meet specified requirements.