Purchase and Installation of First Aid Metal Building at Clay County Fairgrounds

Clay County Board of County Commissioners is issuing Request for Quotation (RFQ #25/26-053) for the purchase and installation of a first aid metal building at the Clay County Fairgrounds located at 2463 W State Road 16, Green Cove Springs, Florida. The procurement seeks a qualified contractor to purchase and install a code-compliant 14' x 24' steel building with a 4' x 24' covered porch (equivalent to or better than a Handi-House Portable Building) to serve as a first aid station during fairground events. The scope of work encompasses all permitting, site preparation, utility connections, ADA-compliant access and ramp, electrical installation including five outlets and two ceiling lights, HVAC installation (Mitsubishi mini-split system), interior wall finishes with R-13 insulation, LVP floating flooring, and final inspection and acceptance in accordance with applicable building codes and facility standards. The building must include two 36" x 80" inward-swinging doors and four 36" windows, with colors, materials, and finishes matching existing exhibit halls. Qualified contractors must be licensed, self-perform a minimum of forty percent of awarded contract work, and possess comprehensive insurance coverage including Commercial General Liability ($1,000,000 each occurrence/$2,000,000 aggregate), Business Automobile Liability ($1,000,000 combined single limit), Workers' Compensation at statutory limits, and Builder's Risk property coverage at one hundred percent of project value. Contractors must also provide a two-year warranty on all workmanship and materials from substantial completion. A mandatory pre-proposal meeting is scheduled for February 23, 2026, at 9:00 a.m. at the project site, with quotations due February 26, 2026, at 4:00 p.m., submitted electronically through the ProcureNow portal. Substantial completion is required within two weeks of Notice to Proceed, with final completion within thirty calendar days of receiving the punch list.

The solicitation requires submission of documentation including a completed W-9 form, EFT authorization form, E-Verify documentation, certificates of insurance, valid licenses and certifications, and Scrutinized Companies Certification; however, no specific set-aside designations for disadvantaged enterprises or restrictions on organizational type are identified in the procurement documents. Pricing shall be submitted as a single lump-sum total for all work, and the County will process payments monthly based on work completion in accordance with the Florida Local Government Prompt Payment Act, with progress payments subject to certification requirements outlined in the Certificate of Partial Payment and Certificate of Final Payment documents. A performance and payment bond is required under Florida Statutes Section 255.05, with bond amounts to be specified upon contractor selection. No incumbent vendors or existing contractors are identified in the procurement documents, and no specific budget range or award value is disclosed in the available materials. Payment processing will occur through electronic funds transfer using banking information provided on the EFT Authorization Form, with the contractor required to remit payment to all subcontractors and suppliers within ten days of receipt of progress payments.