Invitation to the 10th Annual Clay County Procurement Conference - November 12, 2026
Clay County, Florida and affiliated agencies (Clay County Board of County Commissioners, Clay County School Board, Clay County Utility Authority, Clay County Sheriff's Office, and Town of Orange Park) are hosting the 10th Annual Clay County Procurement Conference on November 12, 2026, from 8:00 a.m. to 12:00 p.m. at the Thrasher-Horne Center, 283 College Dr., Orange Park, Florida. This is an informational and networking event, not a competitive solicitation.
The conference features a reverse trade show format enabling attendees to meet directly with purchasing representatives from the participating agencies, a panel presentation on government contracting for small businesses, and a State of the County address. The event is designed to help prospective vendors understand the procurement landscape across Clay County's departments and prepare their businesses for future contracting opportunities.
Registration is $10 per person and includes breakfast. Attendees may register online at https://events.blackthorn.io/en/6g3Q8Wa7/10th-annual-clay-county-procurement-conference-5a1eVOGrro9/overview. No submittal or action is required; this event serves purely as an educational and networking forum.
Florida 11/12/26, 8:00 AM 9/29/26, 11:33 AM FDOT Bridge Maintenance Employment Services
The Florida Department of Transportation District 2 is soliciting bids for employment services to provide Bridge Maintenance Technicians on a full-time or part-time basis under ITB DOT-ITB-27-2003-JB, with sealed bids due October 1, 2026 at 2:00 p.m. local time and public opening at 2:30 p.m. the same day at FDOT District 2 Headquarters in Lake City, Florida. The contract is indefinite quantity, indefinite delivery with a budgetary ceiling of $156,000.
Technicians will work at two locations: the Lake City Bridge Maintenance Office and the Jacksonville Bridge Maintenance Office. The vendor must conduct background checks on all candidates at its own expense, provide weekly timesheets approved by the Department, and submit monthly invoices. Compensation is structured as a percentage markup added to Department-set hourly wage rates for each position, with the markup applying to both the initial term and any renewal periods. The vendor's compensation must cover salaries, overhead, fringe benefits, employment taxes, cell phones, advertising, workers' compensation insurance, and commercial general liability insurance of at least $250,000 per occurrence and $500,000 annual aggregate. The vendor must comply with all required state and federal employment laws, including holiday pay and overtime at 1.5 times base rate. Bidders must be registered in MyFloridaMarketplace prior to bid opening, authorized to do business in Florida, and submit certifications regarding scrutinized companies lists and foreign countries of concern. All payments are subject to a one percent MyFloridaMarketplace transaction fee.
The initial contract term is one year with options for three additional one-year renewals contingent on satisfactory performance evaluations and fund availability. Technical questions must be submitted in writing by 5:00 p.m. on September 23, 2026, to Jake Boozer, Procurement Agent. No pre-bid conference will be held. The intended award decision will be posted October 6, 2026.
Florida 10/1/26, 2:00 PM 9/16/26, 10:33 AM Green Cove Springs Library Roof Over
The Clay County Board of County Commissioners is soliciting bids for a comprehensive roof replacement project at the Green Cove Springs Library located at 403 Ferris Street. The procurement involves removing and replacing the existing roof with a modified bitumen roofing system, with core samples already taken to assess current roof conditions. Licensed contractors are required to attend a mandatory pre-bid meeting scheduled for July 10, 2025, at 10:00 AM and submit electronic bids through the county's e-Procurement Portal by August 7, 2025, at 4:00 PM. Bidders must provide a 5% bid bond and meet specific insurance requirements, including $1,000,000 per occurrence commercial general liability coverage. Contractors must be licensed, comply with state and local regulations, and self-perform at least 40% of the work. The project has a final completion timeline of 90 days from contract award, with the contractor required to provide a 20-year warranty on workmanship and materials.
The county has established specific restrictions on vendor participation, explicitly prohibiting vendors placed on the convicted vendor list from submitting bids for 36 months following their listing. Clay County has implemented a local preference policy and Buy American policy, which may provide advantages to local businesses or those utilizing local subcontractors. The procurement process emphasizes transparency, with bid decisions to be posted online at the county's procurement portal. While a specific budget range is not explicitly stated, the comprehensive documentation and detailed requirements suggest a significant infrastructure investment. Potential bidders must navigate strict procedural guidelines, including a no-contact rule that prohibits communication with county officials during the bidding period, with violations potentially resulting in automatic bid disqualification. The county reserves the right to reject any and all bids without cause, maintaining flexibility in the procurement process.
Florida 8/7/25, 4:00 PM 6/27/25, 3:48 PM Construction Manager at Risk (CMAR) for the Substance Use Disorder Recovery Center
Clay County is seeking a Construction Manager at Risk (CMAR) for the Substance Use Disorder Recovery Center through Request for Qualification (RFQ) #24/25-127. The project involves remodeling a 300-square-foot existing retail building located at 3166 County Road 220 in Middleburg into a Substance Use Disorder Treatment Facility. The CMAR will provide comprehensive services including design phase assistance, preconstruction services, and complete construction services with a Guaranteed Maximum Price (GMP). The solicitation was released on September 11, 2025, with bid responses due on October 2, 2025, at 4:00 pm. Evaluation criteria include an executive summary (5 points), qualifications of project personnel (30 points), project approach (30 points), financial capability (10 points), similar projects (20 points), and references (5 points). The project timeline spans from March 26, 2024, to June 30, 2028, with key milestones including architect/engineer selection in April 2024, design approval by January 2025, construction bid advertisement in March 2025, and final construction completion by June 2026.
The project is partially funded by Florida's General Appropriations Act, with a total grant amount of $3,000,000 appropriated through Line Item 387A for Fiscal Year 2023-2024. The budget allocation includes $2,950,000 for construction, with additional funds for permits ($5,000) and mobilization ($45,000). No specific set-aside designations or restrictions for disadvantaged enterprises are explicitly mentioned in the documents. The facility will accommodate both short-term and long-term residents and include staff areas such as offices, a lobby, and break rooms. The project requires compliance with federal grant regulations, including 2 CFR part 200, and will involve mechanical, electrical, plumbing systems, IT infrastructure, janitorial spaces, exterior improvements, and site work upgrades. The Clay County Substance Abuse Recovery Center aims to address the county's increasing substance abuse challenges, with opioid overdose deaths having increased by 75% from 2015 to 2020.
Florida 10/2/25, 4:00 PM 9/16/25, 4:26 PM Landscaping Services at the Department of Transportation Jacksonville Maintenance Facility
The Florida Department of Transportation (FDOT) has issued an Invitation to Bid (ITB) numbered DOT-ITB-26-2009-BD for landscaping services specifically at the Jacksonville Maintenance Facility located in Clay County. The procurement opportunity involves comprehensive landscaping maintenance services, which likely include lawn care, grounds maintenance, vegetation management, and potentially landscape design or restoration. The initial posting date was originally set for October 13, 2025, but has been adjusted to October 17, 2025, which represents the revised deadline for potential bidders to submit their proposals. While specific evaluation criteria are not explicitly detailed in the provided documentation, typical landscaping service contracts would likely assess vendor qualifications, prior municipal or transportation facility maintenance experience, equipment capabilities, staffing resources, and demonstrated ability to perform consistent, high-quality landscape maintenance. The procurement appears to be a standard competitive bidding process targeting qualified landscaping service providers with experience in maintaining large municipal or transportation infrastructure sites.
No specific set-aside designations or enterprise restrictions were explicitly noted in the contract opportunity description. The documentation does not indicate whether the contract has preferences for disadvantaged business enterprises, small businesses, or local vendors. Similarly, no information was provided regarding incumbent vendors, existing infrastructure requirements, or specific budget ranges for the landscaping services contract. Potential bidders would need to obtain the full bid package from the Florida Department of Transportation to ascertain detailed requirements, submission guidelines, and potential contract value. Interested landscaping service providers should carefully review the complete ITB documentation to ensure full compliance with all technical specifications, submission requirements, and evaluation criteria prior to preparing their formal bid response.
Florida 10/17/25, 5:00 PM 10/13/25, 2:54 PM