Approved_Site_Plan.pdf

The Approved Site Plan is a document stamp dated February 10, 2026, prepared by Kellie Henry for the Clay County Board of County Commissioners regarding the proposed first aid metal building installation at the Clay County Fairgrounds in Green Cove Springs, Florida. The project involves the purchase and installation of a code-compliant 14' x 24' steel building with a 4' x 24' covered porch to serve as a first aid station during fairground events. The scope of work includes all permitting, site preparation, utility connections, ADA-compliant access and ramp, electrical installation with five outlets and two ceiling lights, HVAC installation using a Mitsubishi mini-split system, interior finishes with R-13 insulation and LVP floating flooring, and final inspection. The building must feature two 36" x 80" inward-swinging doors and four 36" windows with colors and materials matching existing exhibit halls. A mandatory pre-proposal meeting is scheduled for February 23, 2026, at 9:00 a.m. at the project site, with quotations due February 26, 2026, at 4:00 p.m. through the ProcureNow portal. Substantial completion is required within two weeks of Notice to Proceed, with final completion within thirty calendar days of the punch list receipt.

Qualified contractors must be licensed and self-perform a minimum of forty percent of the awarded work, with comprehensive insurance requirements including Commercial General Liability ($1,000,000 each occurrence/$2,000,000 aggregate), Business Automobile Liability ($1,000,000 combined single limit), Workers' Compensation at statutory limits, and Builder's Risk property coverage at one hundred percent of project value. Pricing shall be submitted as a single lump-sum total for all work, with monthly payments processed through electronic funds transfer in accordance with the Florida Local Government Prompt Payment Act. A two-year warranty on workmanship and materials is required from substantial completion. Contractors must submit a completed W-9 form, EFT authorization form, E-Verify documentation, certificates of insurance, valid licenses and certifications, and Scrutinized Companies Certification. A performance and payment bond is required under Florida Statutes Section 255.05, with specific bond amounts to be determined upon contractor selection. No specific budget range, award value, set-aside designations, or incumbent vendors are identified in the procurement documents.