Warranty_Letter_.pdf

This is a Contractor Warranty document issued by the Clay County Board of County Commissioners for the purchase and installation of a first aid metal building at the Clay County Fairgrounds in Green Cove Springs, Florida. The warranty commits the contractor to guarantee that all labor, materials, and work performed comply with the contract documents and authorized modifications, remaining free from defects due to defective materials or workmanship for two years from the date of completion and acceptance by the County. The contractor must remedy any defects that develop during the two-year warranty period at its sole expense and respond to all warranty calls within twenty-four hours of notification. A mandatory pre-proposal meeting is scheduled for February 23, 2026, at 9:00 a.m. at the project site, with quotations due February 26, 2026, at 4:00 p.m., submitted electronically through the ProcureNow portal. Substantial completion is required within two weeks of Notice to Proceed, with final completion within thirty calendar days of receiving the punch list.

The warranty excludes defects resulting from owner abuse or neglect, acts of God, or normal wear and tear, and does not preclude or replace additional warranties required by the contract documents. Contractors must be licensed, self-perform a minimum of forty percent of awarded work, and maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 each occurrence/$2,000,000 aggregate), Business Automobile Liability ($1,000,000 combined single limit), Workers' Compensation at statutory limits, and Builder's Risk property coverage at one hundred percent of project value. Pricing shall be submitted as a single lump-sum total, with the County processing monthly payments based on work completion in accordance with the Florida Local Government Prompt Payment Act. A performance and payment bond is required under Florida Statutes Section 255.05, with payment processing occurring through electronic funds transfer, and contractors required to remit payment to all subcontractors and suppliers within ten days of receipt of progress payments.