NIGP 20577: Printers, Laser, Environmentally Certified Products

NIGP 20577 Printers, Laser, Environmentally Certified Products is an Item code covering multifunction devices and laser printers—including color and monochrome equipment—that state and local governments procure both for direct purchase and on lease-service arrangements. The scope encompasses multifunction devices that consolidate copying, printing, scanning, and faxing capability, often with networked printing and data security features, as well as standalone laser printers. Recent solicitations reflect procurement for networked office infrastructure across diverse public-sector facilities including schools, community centers, health and human services offices, and county administrative departments. Issuing bodies span nonprofit community development agencies operating public-facing programs, county government procurement offices, and regional service jurisdictions. Lease-service models dominate, bundling equipment with maintenance, supply delivery, technician support, and equipment decommissioning under single contracts, reflecting a shift away from outright capital purchases toward operational expense structures.

The geographic spread evident in recent activity includes Texas (Houston-area BakerRipley procurement spanning the Gulf Coast region) and New York (Rockland County). BakerRipley's RFP 26-28, posted September 29, 2026 with a December 30, 2026 response deadline, solicits multifunction devices and lease services across 25 locations, covering approximately 59 multifunction devices and 2 desktop printers with expected monthly page volumes of 1,124,805 black-and-white and 575,401 color pages; the contract runs up to five years with anticipated award in late January 2027, and vendor evaluation emphasizes cost effectiveness, customer service, back-office administration, and equipment uptime performance (90 percent minimum over rolling three-month periods). Rockland County's RFQ RFBRC2026047, posted July 21, 2026 with an August 25, 2026 response deadline, requests as-needed supply and delivery of Hewlett Packard printers and multifunction printers with minimal scope specification in the posting itself.