OSP IT Room Dual Agent Fire Suppression

The Oregon Department of Corrections is soliciting bids for the OSP IT Room Dual Agent Fire Suppression - Phase 1 project located at the Oregon State Penitentiary in Salem, Marion County. The procurement involves installing advanced fire suppression systems in multiple IT rooms across different facility blocks, including C-Block, D-Block, E-Block, Culinary, and Infirmary areas. Contractors will be responsible for implementing dual agent fire suppression cylinders to protect security electronics equipment, following detailed mechanical design specifications prepared by MFAI, Inc. A mandatory pre-bid conference is scheduled for September 24, 2025, at 9:00 AM PST, with strict security requirements for attendance including mandatory background checks. Bids are due on October 22, 2025, at 2:00 PM PST through the OregonBuys system, with project work constrained to 6 AM - 2:30 PM, Monday through Friday, excluding state holidays. Evaluation will focus on selecting the lowest responsive and responsible bidder, with contractors required to demonstrate Construction Contractors Board registration and compliance with technical specifications.

The contract includes specific workforce participation goals, with an apprenticeship requirement of 12% work hours and an aspirational target of 15% workforce participation for women, minority individuals, and veterans. Bidders must provide comprehensive documentation including bid security, performance and payment bonds, first-tier subcontractor disclosures, and proof of licensing. The project budget is estimated between $35,000 and $50,000, funded through state sources, with liquidated damages of $900 per calendar day for delays beyond the substantial and final completion timelines. Contractors will work within the secure perimeter of the Oregon State Penitentiary, requiring coordination with security personnel and adhering to strict access protocols through Vehicle Gate 5. The existing fire alarm system is a Simplex 4100ES, and contractors must coordinate with the City of Salem's Authority Having Jurisdiction for permitting and inspections. After bid award, the successful contractor must provide a detailed Schedule of Values to facilitate owner capitalization tracking, with the project timeline spanning 100 calendar days for substantial completion and 120 calendar days for final completion from the Notice to Proceed.