14586 ADDENDA 3.pdf
PDF 232 KB Posted
- Attached to
- OSP IT Room Dual Agent Fire Suppression
- Solicitation number
- S-29100-00014586
- Issued by
- Marion County, Oregon
About this file
This is Addendum #3 to an Invitation to Bid issued by the Oregon Department of Corrections Purchasing Section for the OSP IT Room Dual Agent Fire Suppression project (S-29100-00014586) located at Oregon State Penitentiary in Salem. The addendum modifies the original bid specifications and establishes revised deadlines for bid-related submissions and the bid opening. The deadline for solicitation protests, requests for changes, requests for clarification, and requests for brand name/product substitution has been extended from October 29, 2025, at 2:00 PM (Pacific) to November 5, 2025, at 2:00 PM (Pacific). The bid opening date has been rescheduled from November 12, 2025, to November 19, 2025, at 2:00 PM (Pacific). The project description name has been updated from "OSP IT Room Dual Agent Fire Suppression Phase 1" to "OSP IT Room Dual Agent Fire Suppression." Contractors must sign and return the addendum by the bid closing date and time, with failure to do so potentially resulting in bid rejection.
The addendum provides critical clarifications and revisions regarding project execution requirements. Contractors are permitted to use EMT conduit instead of rigid conduit. The Class A Tools list, which identifies tools subject to maximum control and accountability at Oregon State Penitentiary, has been clarified and includes 35 specific items ranging from food service knives to fence stretchers that require controlled handling per DOC Policy 40.1.19. Liquidated damages have been increased from $900 to $1,125 per calendar day to reflect the addition of one project security escort previously noted in Addendum 1. General Condition B.6 requires that the contractor maintain on-site superintendence whenever work is being performed, including when only subcontractors are working. Fire alarm connections remain required in buildings with existing fire alarm systems per City of Salem requirements. The two IDF rooms in D-Block and E-Block housing units were intentionally excluded from the bid documents and are not part of this project scope.
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Oregon Tina Kotek, Governor
Level 3 - Restricted
Department of Corrections Purchasing Section
3601 State Street, Suite 280 Salem, OR 97301-5780
(503) 510-5285 Dustin.m.sculatti@doc.oregon.gov
10/31/2025
ADDENDUM #3
For # S-29100-00014586
OSP IT Room Dual Agent Fire Suppression - Phase 1
Below you will find Revisions, clarifications, deletions and/or additions to the bid specifications. This addendum modifies the related Invitation to Bid only to the extent specifically indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force and effect.
This addendum shall be added to and become part of the original Invitation to Bid.
Item #1: Clarification: Owner will accept EMT Conduit instead of Rigid Conduit.
Item #2: Clarification: There was a question during pre-bid about Class A Tools.
Contractors are advised to review the Supplemental General Conditions.
In addition, Class A Tool List located on DOC website. DOC Policy 40.1.19 and Attachment A.
40-1-19.pdf 40-1-19-attachment-a.pdf
Each Correctional Institution has a site-specific Procedure that governs Control of Tools, Materials, and Equipment. OSP’s Class A Tools are as follows:
o Class A Tools and Materials. The following list specifically identifies certain tools and materials subject to maximum control and accountability.
Other tools and materials not listed below may be determined to apply by the Operations Captain.
1. Food Services knives, bread slicer blades, and sharpening steels.
2. Hacksaw blades (hand and power).
3. Band saw blades.
4. Saber saw blades.
5. Jacks.
6. Pipe wrench (over 24").
7. Bench/portable grinders.
8. Grinding wheels/discs, cutting discs.
9. Welding (gas and acetylene) mixing barrels and plasma cutting tips.
https://www.oregon.gov/doc/rules-and-policies/Documents/40-1-19.pdf https://www.oregon.gov/doc/rules-and-policies/Documents/40-1-19-attachment-a.pdf
Purchasing Section
3601 State Street, Suite 280 Salem, OR 97301-5780
10. Files.
11. Ladders over 10 feet.
12. Scaffolds over 10 feet, should be secured to a fixed object.
13. Ropes/cables, chains.
14. Chain blocks, chain tongs.
15. Come-alongs;
16. Rubber air hoses (over 25 feet).
17. Electrical extension cords (over 25 feet).
18. Ramset and hydraulic units, port-a-power, etc.
19. Unblunted scissors.
20. Hand operated metal cutters (dikes, side/diagonal, tin snips, etc.)
21. Combustible and caustic materials.
22. Gasoline (in-storage containers).
23. Box knives and replacement blades.
24. Uninstalled Plexi-Glass.
25. Single edge razor blades.
26. Dental instruments/needles.
27. Surgical instruments; and
28. Needles and syringes.
29. Pitchforks
30. Chainsaws
31. Pointed shears
32. Grass Scythes
33. Non-blunted punches/picks
34. Bolt Cutters
35. Fence Stretchers
Item #3: Revision: Liquidated Damages are increased from $900 to $1,125 to reflect the addition of one project security escort added in Addendum 1.
Item #4: Clarification: Superintendence is required by General Condition B.6. The expectation is that the Contractor will be present onsite when work is taking place. This holds true even when only subcontractors are performing work.
Purchasing Section
3601 State Street, Suite 280 Salem, OR 97301-5780
Item #5: Revision: The Deadline for solicitation protest; request for change; request for clarification; request for brand name / product substitution has been deleted in its entirety [October 29th, 2025/ not later than 2:00 PM (Pacific)] and replaced with November 5th, 2025 / NOT LATER THAN 2:00 PM (Pacific).
The Bid Opening date is deleted in its entirety [November 12th, 2025 / not later than 2:00 PM (Pacific)] and is replaced with November 19th, 2025 / NOT LATER THAN 2:00 PM (Pacific).
Item #6: Revision The Project Description name [OSP IT Room Dual Agent Fire Suppression Phase 1] is deleted in its entirety and is replaced with OSP IT Room Dual Agent Fire Suppression.
Item #7: Clarification: We double checked with the City of Salem and confirmed that Fire Alarm connections are required in buildings with fire alarm systems (as noted on the plans). This scope remains unchanged.
Item #8: Clarification: We confirmed with OSP that the two IDF rooms that appeared to be missing on the drawings (D-Block and E-Block housing units) were intentionally left out of the bid documents.
This addendum represents a material change to the ITB and is required to be signed and returned by the Bid Closing Date and Time. Failure to do so may result in bid rejection.
Company Name: ________________________________________________________
Authorized Signature: ____________________________________________________
Date: _______________________________________
| 10/31/2025 |
| ADDENDUM #3 |
| For # S-29100-00014586 |
File details come from the government source that posted it. Updated .