Onsite Fuel Services

The City of Temple, Texas, on behalf of Bastrop County, issued Request for Proposals #13-01-27 for Onsite Fuel Services on April 30, 2026, with a submission deadline of May 28, 2026, at 2:00 p.m. CST through the Euna e-procurement portal or sealed paper copies, followed by a virtual public opening via Microsoft Teams. This procurement seeks to establish an annual services agreement for the purchase and delivery of three fuel products on an as-needed basis: Regular Unleaded Gasoline, Grade 2-0 Diesel, and Texas Dyed Diesel to support municipal operations across multiple departments including water treatment, airport, golf course, solid waste management, fire, and parks facilities. Contractors must deliver fuel within a specified timeframe of notification, provide sample invoices with OPIS reports for 500-gallon quantities, submit typical analysis sheets based on actual test results, and maintain comprehensive knowledge of temperature adjustment methods for fuel products. Pricing shall be quoted as a mark-up per gallon over Oil Price Information Service (OPIS) current rates, with the City exempt from federal and local motor fuel taxes. The initial contract term commences October 1, 2026, through September 30, 2027, with renewal options for up to two additional two-year periods subject to mutual written agreement and satisfactory performance. Award will be made to the responsible proposer with the highest evaluated score based on the following weighted criteria: proposed price (35 points), experience and qualifications (15 points), technical capacity and service plan (20 points), safety, compliance, and environmental factors (15 points), and reliability and responsiveness (15 points). Contractors must comply with extensive federal and state certifications, maintain $500,000 commercial liability and $500,000 automobile liability insurance with the City named as additional insured, and meet strict fuel quality specifications per ASTM standards.

The RFP does not specify set-aside designations or restrictions limiting responses to particular enterprise categories, and no incumbent vendors or current contractors are identified in the procurement documents. The solicitation requires all vendors to certify non-debarment status through the System for Award Management (SAM), comply with federal regulations including Davis-Bacon Act provisions for construction contracts exceeding $2,000, Contract Work Hours and Safety Standards Act compliance for contracts over $100,000, Clean Air Act and Federal Water Pollution Control Act compliance for contracts exceeding $150,000, and Byrd Anti-Lobbying Amendment certification for awards exceeding $100,000. Vendors must also certify compliance with Texas Family Code child support provisions, absence of delinquencies in student loans and taxes, antitrust law compliance, and various additional certifications addressing boycotts, discrimination against firearm industries, and foreign ownership of critical infrastructure. Based on FY25 fiscal spending data, the City's fuel services expenditure totaled approximately $89,015 across all departments, with the Water Treatment Plant representing the largest consumption at $61,415, providing a reasonable estimate of potential contract value; however, no specific budget allocation or maximum award value is stated in the RFP documents.