ITB_26-B-36JJ_Exhibit_A.pdf

Exhibit A is a Master Production Inventory List for the County of Volusia's Ocean Center and Lyonia Amphitheater, establishing minimum standard equipment requirements for the ITB 26-B-36JJ production services procurement. The document specifies comprehensive audio equipment including L'Acoustics speaker systems (K2 or Trinity tops, KS28 dual 18" subwoofers, Kara II tops, and supporting fills and monitors), lighting infrastructure with moving head spots and washes, static and pixel-mapped LED systems, and GrandMA3 light consoles, along with video and visual effects capabilities featuring 3.9mm LED panels, Novastar processors, Resolume Arena 7 or Disguise servers, and HD-SDI, HDMI, and fiber line connectivity. Proposers must demonstrate capacity to provide equipment of the same brand or approved equivalent and qualified staffing for delivery, setup, operation, and strike of all systems. The solicitation encompasses approximately 15 annual ticketed events across multiple venue spaces including an 8,400-seat arena, 5,000-seat exhibit hall, 1,000-seat ballroom, and 700-seat amphitheater, with question submission deadline of January 28, 2026, at 11:59 p.m. and proposal submissions due February 11, 2026, at 3:00 p.m. EST via the County's eProcurement Portal. The contract will be awarded for an initial three-year term with two optional one-year renewals subject to mutual written agreement and County Council approval.

Evaluation will be based primarily on the Production Inventory Rental Pricing Table to determine the lowest bidder, with additional consideration of technical service and staffing pricing. The County offers a local preference of up to 5 percent for established local businesses, with pricing of 3 percent for local businesses or 2 percent for prime contractors with 51 percent or more subcontractor work performed locally, provided the price difference does not exceed $25,000. Respondents must provide references for three similar projects completed within the last three years and demonstrate 24/7 on-call availability, capability to handle quick-turn events with less than 48 hours notice, and operational capacity within 250 miles of the Ocean Center. Price redeterminations are permitted annually after the first year based on documented increases in wages, fuel, or materials using Employment Cost Index (ECI) or Producer Price Index (PPI) methodologies. Payment terms are net 20 business days from invoice receipt, with interest accruing at 1 percent per month on undisputed invoices unpaid after 30 days. No specific budget range is stated, though the comprehensive nature and multiple venue spaces indicate significant contract value.