26-B-36JJ_Ocean_Center_Production_Services_Ins._requirements.pdf

This is an insurance requirements document for Invitation to Bid 26-B-36JJ, issued by the County of Volusia, Florida, for comprehensive production services at the Ocean Center & Lyonia Amphitheater. The County seeks qualified vendors to provide professional-grade audio, lighting, video, and special effects equipment along with delivery, setup, operation, and strike services for approximately 15 annual ticketed events across multiple venue spaces. Vendors must staff trained and certified personnel and provide equipment matching or exceeding the facility's existing inventory, including specific systems from L'Acoustics for audio, GrandMA3 consoles for lighting, and LED panels with digital processors for video. The solicitation includes a question submission deadline of January 28, 2026, at 11:59 p.m., with proposal submissions due February 11, 2026, at 3:00 p.m. EST via the County's eProcurement Portal. The contract will be awarded for an initial three-year term with two optional one-year renewals, subject to mutual written agreement and County Council approval.

Contractors must maintain comprehensive insurance coverage including Workers Compensation with a waiver of subrogation in favor of the County, Commercial General Liability with per-occurrence limits of $1,000,000 and a general aggregate of $2,000,000, Auto Liability with a combined single limit of $500,000, and Excess Liability of $1,000,000 per claim/aggregate. The County must be named as an Additional Insured on all liability policies utilizing ISO forms CG 20 37 and CG 20 38, with primary and non-contributory coverage. All policies require a waiver of subrogation and a thirty-day written cancellation notice to the County of Volusia Purchasing & Contracts Division. Evaluation will focus on the Production Inventory Rental Pricing Table to determine the lowest bidder, with the County offering a local preference of up to 5 percent for established local businesses. Respondents must demonstrate 24/7 on-call availability, capability to handle quick-turn events with less than 48 hours notice, and operational capacity within 250 miles of the Ocean Center, with price redeterminations permitted annually after the first year based on documented increases in wages, fuel, or materials.