Notice of solicitation: IFB # 455-25-1019 live audio-visual streaming services
Closed State & local contract opportunity Posted
- Solicitation number
- 455-25-1019
- State
- Texas
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 71052 Audio Equipment For The Visual And Hearing Impaired (Not Otherwise Classified)
- 84014 Audio Equipment And Accessories, Television (Microphones, Mixers, And Amplifiers)
- 84056 Teleconference Systems, Audio/Video (To Include Video On Demand Systems)
- 84067 Video Camera Recorders, Digital Type
- 84084 Video And Audio Systems, Accessories And Parts (Closed Circuit Tv) (Including Surveillance Type)
- 91109 C.i.p., Audio Visual Equipment, Capital
- 91110 C.i.p., Audio Visual Equipment, Expense
- 91506 Audio Production
- 91507 Audio Recording
- 91509 Audio/Video Production Services Complete
- UNSPSC codes
- 45111901 Audioconferencing systems
- 43221506 Teleconferencing console
- 52161550 Personal video recorder PVR
- 90131602 Videotaped entertainment
- 46171628 Automatic time of day indicator
- 81161711 Videoconferencing service
- 45121516 Digital camcorders or video cameras
- 46171611 Video identification systems
- 46171612 Video monitors
- 46171627 Wireless signaler system for hearing impaired
Show all 20
- 45111900 Phone and video conference equipment and hardware and controllers
- 43221522 Teleconference equipment
- 45111902 Videoconferencing systems
- 52161545 Digital video recorders
- 52161601 Cassette storage
- 45121506 Video conference cameras
- 46171610 Security cameras
- 46171622 Closed circuit television CCTV system
- 52161517 Equalizers
- 80161507 Audio visual services
- Point of contact
-
- Sonya Patterson sonya.patterson@rrc.texas.gov (512) 463-6813
Opportunity details come from txsmartbuy.com. Updated .
About this opportunity
The Railroad Commission of Texas (RRC) is seeking a vendor to provide comprehensive live audio-visual streaming services for its Commissioners' Conference open meetings, hearings, rules workshops, and internal events through an Invitation for Informal Bid (IFB) # 455-25-1019. The solicitation requires vendors to deliver high-definition internet broadcasts compatible with multiple browsers and mobile devices, with specific technical requirements including multiple camera setups in meeting rooms, a dedicated webcast website, and robust archiving capabilities. Vendors must maintain two-year online archives and seven-year total archives of recorded events, with approximately 20 Commission Open Meetings, 5 hearings, and 4 Executive Director town hall meetings anticipated for Fiscal Year 2026. Bidders must demonstrate experience with three similar projects in the past five years, preferably for state oil and gas regulatory agencies, and provide detailed personnel qualifications. The bid response is due by July 24, 2025, at 2:00 PM CT, with an estimated contract award date of July 31, 2025, and a proposed contract term spanning September 1, 2025, through August 31, 2030.
The procurement opportunity emphasizes significant participation from Historically Underutilized Businesses (HUBs), with multiple CMBL (Centralized Master Bidders List) search results indicating a diverse vendor pool across various relevant service categories including audio-visual, communications, and media production services. The vendor pool includes numerous HUB-certified businesses, with classifications spanning women-owned (WO), Black-owned (BL), Hispanic-owned (HI), Asian-owned (AS), and service-disabled veteran-owned (DV) enterprises. While specific budget ranges were not explicitly detailed, the comprehensive technical requirements suggest a complex and potentially substantial contract value. Optional services include closed captioning and transcription, with pricing to be submitted on a provided worksheet covering different meeting types and additional services. The solicitation requires vendors to have redundant backup systems, independent data circuits, and compliance with accessibility and cybersecurity standards, indicating a sophisticated technical environment for potential bidders.
Files
Show all 14
On GovTribe
Work this opportunity
- Track it in your pipeline
- Similar opportunities
- Ask GovTribe AI about this opportunity