NIGP 91109: C.i.p., Audio Visual Equipment, Capital

NIGP 91109 C.i.p., Audio Visual Equipment, Capital is an Item code covering audio-visual hardware acquisition and installation for state and local government facilities, including display systems, projection, sound reinforcement, control systems, and related infrastructure work. Recent solicitations show state and local governments procuring turnkey AV system upgrades for civic chambers, stadiums, conference rooms, educational facilities, and event venues—work that typically includes design refinement, equipment supply and installation, system programming, training, warranty, and ongoing maintenance. Issuing bodies span city governments (Orlando, Arlington, St. Marys, College Park, Tucson), counties (Gwinnett, DeKalb, Santa Clara), regional authorities (Georgia World Congress Center Authority), and university systems (University of Georgia). The work ranges from specialized production services (GWCCA's trade show and exhibition AV support requiring five-year experience minimums) to standardized facility upgrades (Tucson's 100+ conference room standardization via AXIA Cooperative) to single-room LED wall replacements and stadium sound system overhauls. Contracts often bind vendors to performance bonds, insurance requirements, warranty obligations, and multi-year maintenance cycles.

Recent activity concentrates in Georgia and surrounding states, with significant procurement volume in the Atlanta region. Representative opportunities include the Georgia World Congress Center Authority's RFP for comprehensive audio-visual and production rigging services (closed September 30, 2026), requiring five years' experience and a minimum 32 percent commission to the Authority; Gwinnett County's design-build RFP for an immersive audiovisual treehouse experience at its Environmental & Heritage Center (closed September 24, 2026), with seven wall projectors, five ceiling projectors, and 30-minute custom media production; the City of Orlando's turn-key sound system upgrade for Camping World Stadium (closed August 10, 2026, after multiple extensions), structured as a ten-year contract with completion guaranteed before the Jacksonville Jaguars' 2027 preseason; and the City of St. Marys' RFP for audio-visual services in a joint Council Chamber and Municipal Court (closed July 17, 2026), offering two options ranging from basic recording and amplification to YouTube streaming and live captioning. The Tucson procurement (closed May 10, 2023, posted in this dataset for reference) illustrates the cooperative purchasing model, offering $1 million initial City spend with $15 million annual cooperative volume available to other public agencies through AXIA Cooperative, and imposing Section 3 labor requirements (25 percent of hours by low-income residents). Proposal security, performance bonds, and insurance are standard; evaluation typically weighs technical qualifications and experience heavily (60–70 percent) against pricing (20–30 percent).