NIGP 91110: C.i.p., Audio Visual Equipment, Expense

NIGP 91110 C.i.p., Audio Visual Equipment, Expense (Item) covers the procurement and deployment of audio-visual equipment and related services that state and local governments use to support conferencing, live events, streaming, and facility improvements. Recent state and local opportunities show demand across three main areas: standardized conference room AV infrastructure in multi-facility deployments, specialized event production and rigging services for large venues and conventions, and new-build or renovation AV systems for government chambers and hearing spaces. Issuing bodies include city and county governments, special-purpose authorities (convention centers, transit facilities), and state agencies. The City of Tucson is standardizing AV across more than 100 city facilities through RFP 230149 (due May 10, 2023); the Georgia World Congress Center Authority is seeking a preferred provider for comprehensive audio-visual and production rigging services across its Atlanta campus under RFP PE92200RFP2027000000093 (due September 30, 2026, with mandatory pre-proposal site visit September 15, 2026); and the Railroad Commission of Texas is soliciting live webcast and on-demand video delivery for approximately 20 open meetings annually under IFB 455-26-1030 (due July 15, 2026). The City of St. Marys, Georgia is requesting proposals for audio-visual services for a new joint City Council Chamber and Municipal Court room under RFP PE66960NONST2027000000057 (due July 17, 2026). Performance bonds or letters of credit are commonly required—the Georgia World Congress Center Authority mandates a $500,000 annual performance bond, and proposers on City contracts often provide proposal security ranging from 10 percent of estimated cost upward.

Recent activity is concentrated in Georgia and Texas, with secondary activity in Arizona and California. The Georgia World Congress Center Authority's RFP weights technical merit at 70 percent and financial proposal at 30 percent, with evaluation criteria including operational excellence, technical capability, customer service, safety, and innovation; the contract requires a minimum 32 percent commission to GWCCA of net revenue. The City of Tucson's RFP leverages the AXIA Cooperative national contract vehicle with an estimated contract value of approximately $1 million over three years and potential nationwide cooperative purchasing volume of $15 million; the procurement includes Section 3 labor requirements (25 percent of labor hours by Section 3 Workers, 5 percent by Targeted Section 3 Workers). St. Marys offers two options—Option A for recording and amplification with ADA compliance, and Option B adding individual monitors, YouTube streaming with live captioning, and hallway displays—with evaluation weighted toward expertise and experience in audio-visual technology (25 points), range of services and support capacity (20 points), and qualifications (20 points). The County of Santa Clara is pursuing a progressive design-build seismic compliance project under RFP-FAFFY27_CP26011 (prequalification deadline September 16, 2026, proposals due October 23, 2026) requiring prequalification and proposal security of not less than 10 percent of estimated cost. Vendors typically must demonstrate three to five years of comparable experience, provide detailed technical specifications, and commit to ongoing maintenance and support.