ITB-2425-111 Rex Putnam High School Chiller Replacement Project

North Clackamas School District No. 12 has issued an Invitation to Bid (ITB-2425-111) for a comprehensive chiller replacement project at Rex Putnam High School in Clackamas County, Oregon. The procurement involves complete removal and disposal of the existing chiller system and installation of a new air-cooled high-efficiency chiller with associated mechanical and electrical infrastructure. The project scope includes replacing existing chilled water and heating water pumps, modifying piping systems, upgrading electrical connections, and integrating the new systems with the existing building controls. A mandatory pre-bid meeting was held on January 8, 2025, with sealed bids due by 2:45 PM Pacific Time on January 21, 2025. The project timeline indicates an estimated Notice to Proceed of February 13, 2025, construction start of July 1, 2025, substantial completion by August 29, 2025, and final completion by September 30, 2025. Bidders must be registered with the Oregon Construction Contractors Board and will be subject to Oregon Prevailing Wage Rates and Bureau of Labor and Industries (BOLI) requirements. Technical specifications require compliance with 2021 Oregon Mechanical Specialty Code and 2019 Oregon Energy Efficiency Specialty Code.

The district established an aspirational 15% goal for participation by COBID-certified firms, including minority, women, emerging small businesses, and service-disabled veteran-owned businesses, though this requirement was later removed in Addendum One. Contractors must provide performance and payment bonds and carry specific insurance coverages, including Workers' Compensation, Commercial General Liability, and Professional Liability with specified minimum limits. Liquidated damages of $1,000 per calendar day will be assessed for substantial completion delays. The project was ultimately awarded to Heinz Mechanical Industries, Inc. for $476,326.00, determined to be the lowest responsive and responsible bidder. The contract requires comprehensive commissioning, with the contractor expected to coordinate with the district's commissioning consultant, participate in performance testing, resolve issues, and provide facility personnel training. Equipment specifications are strict, with specific manufacturers and models approved or rejected based on performance, electrical, and space requirements. The project involves replacing a 300-ton chiller system with new pumps, electrical infrastructure, and integration with existing building management systems.