HVAC Services City Wide

The City of Detroit Office of Contracting and Procurement on behalf of the Construction and Demolition Department is requesting proposals for HVAC services citywide for a three-year term, with proposals due October 1, 2026, at 12:00 PM EST via the EUNA Bonfire portal at detroit.bonfirehub.com and a pre-proposal conference on September 14, 2026, at 11:00 AM EST via Microsoft Teams. Detroit Equalization Credits are available for Detroit-headquartered, Detroit-based, Detroit-resident, and small/micro business entities.

The scope encompasses heating, ventilation, and air conditioning system services across City of Detroit facilities, including seasonal start-up, inspection and maintenance, repairs and improvements to existing systems, and provision of HVAC parts and supplies. The contractor must assign a 24/7 available Project Manager with full authority to represent the contractor and deploy qualified personnel possessing a 1st Class Refrigeration Operator License, Pipefitter certification, Universal Section 608 Certification, and a minimum of five years of licensed working experience. Emergency services require acknowledgment within two hours, on-site arrival within four hours, and estimates within one calendar day. The contractor must provide all necessary equipment, materials, and permits and comply with all applicable federal, state, and local laws and industry standards.

Minimum qualifications include five years of experience providing licensed HVAC services of similar scope and size, five professional references from the previous five years, and 24/7 availability for emergency repairs. Proposals will be evaluated on previous experience and references (30 points), capacity including key staff and equipment (20 points), and pricing (15 points), totaling 65 points with additional Detroit Equalization Credits available.

No specific contract value is identified. Payment follows the City of Detroit Prompt Payment Ordinance with NET 30 terms. Work cannot commence until receipt of both a City Council-approved Contract Purchase Agreement and Standard Purchase Order. Questions are due September 28, 2026. The City anticipates one or multiple awards and reserves the right to request oral presentations and demonstrations from selected respondents. All submissions must be electronic; faxed or mailed proposals will not be accepted.