10-Exhibit C Experience References HVAC Services 5.27.2026.xlsx
XLSX spreadsheet 86 KB Posted
- Attached to
- HVAC Services City Wide
- Solicitation number
- 548301
- Issued by
- Wayne County, Detroit City, Michigan
About this file
This is an Experience References form attachment for an HVAC Services Request for Proposals issued by the City of Detroit Office of Contracting and Procurement on behalf of the Construction and Demolition Department. The RFP seeks qualified respondents to provide HVAC services citywide for a three-year contract term. Respondents must submit the attachment in Excel format and provide information for up to five references representing services delivered within the five years preceding the RFP publication date. References should be selected to best demonstrate the firm's capability to perform the requested services as outlined in Section III of the Scope of Services, which includes categories such as Seasonal Start-up, Inspection & Maintenance, and Repair and Improvements. The form requires respondents to identify a knowledgeable client contact for each reference, including name, email, and phone number.
The Experience References form mandates that respondents provide specific contract and service delivery details for each reference, including the original contract term in months, service start and end dates, starting and ending service contract amounts, number of sites or facilities serviced, and whether any citations or violations were received during service delivery. Respondents must use supplemental documentation in PDF format to explain any variations between original and actual service terms, changes in contract value, multiple facility locations with detailed service descriptions, or any regulatory citations or violations including issuing authority, dates, descriptions, and final dispositions. Incomplete submissions may result in rejection, and the City retains sole discretion to determine the relevance and applicability of prior experience to the services sought.
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Text version
INSTRUCTIONS_NOTICES
Please read the following instructions and notices in their entirety before completing thise attachment. Interested vendors must ask any questions related to this attachment prior to the deadline identified in this RFP.
Instructions & Notices
The Respondent must submit this attachment is Excel (.xlsx) format.
On the "EXPERIENCE_REFERENCES" tab, the Respondent must provide the requested information for up to five (5) references for whom the Respondent provided services within the last five (5) years from the published date of this RFP.
If the Respondent has more than five (5) references, the Respondent should select the references that, in its opinion, best represent the experience of the firm to perform the requested services included in this RFP.
At its sole discretion, the City shall have the final determination as to the relevance and applicability of the prior experience to the services sought through this RFP.
Failure to enter or include any of the required information may result in a determination that the form is incomplete.
For the "Client Contact Name", the Respondent must provide a point of contact (including phone number and e-mail address) who possesses the most comprehensive knowledge of and experience with the Respondent's services.
For the "Service Provided", the Repondent must use the categories of services included under Section III of the Scope of Services (i.e. Seasonal Start-up, Inspection & Maintenance, Repair and Improvements, etc.) to describe those services provided to the client.
For the "Citations/Violations", the Repsondent must simply indicate "Yes" or "No". If the answer is "Yes", the Respondent must follow the instructions of superscript 4.
Where any supplemental information or documentation is required (see numerical superscripts at the bottom of the "EXPERIENCE_REFERENCES" sheet), the Respondent must submit explanations as a separate document in portable document format (.pdf).
&"-,Bold"&14ATTACHMENT C
REQUEST FOR PROPOSALS (RFP) - HVAC SERVICES
EXPERIENCE AND REFERENCES
&"-,Bold"&10Page &P of &N
EXPERIENCE_REFERENCES
| Reference #1 | Reference #2 | Reference #3 | Reference #4 | Reference #5 | |
| Client | |||||
| Client Contact Name | |||||
| Client Contact E-mail | |||||
| Client Contact Phone | |||||
| Contract # (City of Detroit projects only) | |||||
| Original Term of Service/Contract (in months) | |||||
| Service(s) Start Date | |||||
| Service(s) End Date1 | |||||
| Starting Service/Contract Amount | |||||
| Ending Service/Contract Amount2 | |||||
| Services Provided | |||||
| # of Sites/Facilities Serviced3 | |||||
| Citations/Violations4 |
1. If the service/contract end date was shorter or longer than the original term of service, the Respondent must provide a written explanation for the early termination or extention of services.
2. If the ending service/contract amount is different than the starting service/contract amount, the Respondent must provide a detailed explanation of the reasons for the change in service or contract value.
3. If the Respondent serviced multiple sites/facilities on behalf of the client, the Respondent must provide a detailed list of all sites/facilities, including site/facility name, address, and the types of services provided.
4. If the Respondent received any citations or violations from a regulatory authority or enforcement agency in the course of providing services to this client, the Respondent must provide a detailed list of citations/violations, including the issuing authority or agency, the date of the citation/violation, a description of the citation/violation, and the final result/disposition of the citation/violation (i.e. appealed and upheld or overturned, fine paid, etc.)
&"-,Bold"&16ATTACHMENT C
REQUEST FOR PROPOSALS (RFP) -HVAC SERVICES
EXPERIENCE AND REFERENCES
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