Detroit Supply Schedule #4 Facilities Management Services

The City of Detroit Office of Contracting and Procurement is issuing a Request for Qualifications (RFQQ) for Detroit Supply Schedule #4 Facilities Management Services, establishing long-term indefinite delivery indefinite quantity city-wide contracts with commercial firms to provide a broad range of facilities and skilled trade services. The procurement encompasses 32 line items including building management, HVAC systems maintenance and repair, plumbing, electrical work, roofing, elevator maintenance, pest control, graffiti removal, and general contracting services to meet the operational demands of Detroit agencies and service delivery to citizens. Qualified vendors must demonstrate at least two years of municipal experience, provide a minimum of three relevant project references from the past five years, maintain appropriate insurance coverage including Workers' Compensation, Commercial General Liability of $1,000,000 per occurrence with $2,000,000 aggregate, and Automobile Liability of $1,000,000, and submit fully-loaded hourly labor rates supported by commercial price lists or market-based pricing from documentation less than one year old. The solicitation follows a quarterly application process with pre-bid virtual meetings scheduled for May 5, 2025 at 2:00 p.m. (Q2), August 15, 2025 at 2:00 p.m. (Q3), and November 7, 2025 at 2:00 p.m. (Q4), with corresponding proposal response deadlines of May 30, 2025 at 3:00 p.m., August 29, 2025 at 3:00 p.m., and December 2, 2025 at 3:00 p.m., respectively. Vendors may submit proposals at any time until May 25, 2029, with electronic submissions required through the Oracle system to procurementInthecloud@detroitmi.gov and limmittl@detroitmi.gov. Evaluation will be based on reasonable pricing, compliance with requirements, and overall value to the City of Detroit, with the Chief Procurement Officer making final determinations.

This procurement is set aside exclusively for certified Detroit businesses, with no incumbent contractors identified in the available documentation. Approved vendors will be added to the prequalified Facilities Management Services supplier list and invited to participate in subsequent facilities management solicitations under the Detroit Supply Schedule Program, which is also available for use by select states (Michigan, Ohio, Illinois, and Wisconsin) and other authorized municipalities. Respondents must submit comprehensive documentation including the Combined Certificates of Authority, Covenant of Equal Opportunity, Political Contributions Affidavit, Reference Form, Slavery Era Records and Insurance Disclosure Affidavit, Hiring Policy Compliance Affidavit, and proof of Income Tax and Account Receivables Clearance, along with organizational charts, staff resumes, and employee capacity documentation. The estimated annual contract value ranges from $1,062,386.56 to $1,990,855.16, with a five-year maximum order limitation of $65,806,819.40, and contracts awarded will have an initial five-year term with an optional five-year extension period at the City's discretion. Payment terms are Net 30 with freight on the account of the seller and FOB delivered shipping via the lowest cost carrier, with pricing negotiated in USD with two decimal places of precision.