Heavy Duty Truck and Bus Parts

The School Board of Volusia County, Florida has issued Invitation to Bid #ITB-2025-3112-JD for Heavy Duty Truck and Bus Parts, seeking to establish a three-year contract for supplying parts for its fleet of 249 vehicles, including 94 IC CE 3300 and 155 Thomas Saf-T-Liner C2 buses. The procurement targets nine distinct product groups: belts, hoses, electrical components, body lighting, bearings, engine/transmission parts, exhaust systems, brake components, and shop supplies. Vendors must provide new, unused parts that comply with federal and state safety regulations, with both Original Equipment Manufacturer (OEM) and aftermarket parts acceptable if meeting specified standards. Bidders are required to submit electronic proposals through VendorLink.com by July 21, 2025, at 2:00 PM EDT, indicating fixed percentage discounts for each product group on the Price Schedule Submittal Form. Evaluation criteria will include price, ability to meet specifications, responsiveness, and past performance, with successful bidders expected to provide electronic catalogs, current pricing, and the capability to generate purchase orders. The initial contract term runs from August 13, 2025, with potential for two additional one-year renewals, serving the district's approximately 62,800 K-12 students across 45 elementary, 12 middle, and 9 high schools.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must be authorized distributors with comprehensive parts departments, capable of providing detailed product information and meeting specific delivery expectations for standard and special order items. Vendors are expected to have online catalog capabilities and parts department contact information readily available. While specific budget ranges are not disclosed, the contract will cover parts procurement for the entire Volusia County School District's transportation fleet. The bid requires vendors to specify their business details, including whether they are OEM dealers, normal parts department hours, and delivery timelines for parts. Successful bidders will be required to maintain competitive pricing structures, with the district reserving the right to adjust pricing based on market conditions. The procurement aims to establish a reliable, comprehensive parts supply arrangement that can support the ongoing maintenance needs of the school district's heavy-duty vehicle fleet.