Attachment_S_-_Questionnaire.xlsx

The document is a Questionnaire (Attachment S) for the School Board of Volusia County, Florida's Invitation to Bid #ITB-2025-3112-JD for Heavy Duty Truck and Bus Parts. The solicitation seeks to establish a three-year contract for procuring parts for the district's fleet of 249 vehicles, including 94 IC CE 3300 and 155 Thomas Saf-T-Liner C2 buses. The bid covers nine product groups: belts, hoses, electrical components, body lighting, bearings, engine/transmission parts, exhaust systems, brake components, and shop supplies. Electronic proposals are due by July 21, 2025, at 2:00 PM EDT through VendorLink.com, with an initial contract term from August 13, 2025, and potential for two additional one-year renewals.

Vendors must provide new, unused parts complying with federal and state safety regulations, offering both Original Equipment Manufacturer (OEM) and aftermarket parts. The bid requires authorized distributors to submit fixed percentage discounts for each product group, with evaluation criteria including price, specification compliance, responsiveness, and past performance. Successful bidders must provide electronic catalogs, current pricing, and purchase order capabilities. While no specific budget range is disclosed, the contract will support parts procurement for the Volusia County School District's transportation fleet serving approximately 62,800 K-12 students across 45 elementary, 12 middle, and 9 high schools. Vendors must specify business details, including OEM dealer status, parts department hours, and delivery timelines, with the district reserving the right to adjust pricing based on market conditions.