Attachment_S_-_Questionnaire.xlsx

The document is an Attachment S Questionnaire for the School Board of Volusia County, Florida's Invitation to Bid #ITB-2025-3112-JD for Heavy Duty Truck and Bus Parts. The solicitation seeks to establish a three-year contract for supplying parts for the district's fleet of 249 vehicles, including 94 IC CE 3300 and 155 Thomas Saf-T-Liner C2 buses. The bid covers nine product groups: belts, hoses, electrical components, body lighting, bearings, engine/transmission parts, exhaust systems, brake components, and shop supplies. Electronic proposals are due on July 21, 2025, at 2:00 PM EDT through VendorLink.com, with the initial contract term running from August 13, 2025, and potential for two additional one-year renewals.

The procurement requires vendors to provide new, unused parts complying with federal and state safety regulations, accepting both Original Equipment Manufacturer (OEM) and aftermarket parts. Bidders must submit fixed percentage discounts for each product group and be authorized distributors with comprehensive parts departments. Evaluation will consider price, specification compliance, responsiveness, and past performance. Vendors must provide electronic catalogs, current pricing, and purchase order capabilities. While specific budget details are not disclosed, the contract will support the Volusia County School District's transportation fleet maintenance needs for approximately 62,800 K-12 students across 45 elementary, 12 middle, and 9 high schools. The district reserves the right to adjust pricing based on market conditions and will require vendors to maintain competitive pricing structures.