HealthStreamShift Wizard-Legal Notice

Closed State & local contract opportunity Posted

Solicitation number
PR2503614
State
Washington
Responses due

Opportunity facts

UNSPSC codes
Show all 30
Point of contact

Updated .

About this opportunity

Written by GovTribe AI ·

The Washington Department of Social and Health Services (DSHS) is conducting a sole source procurement for HealthStream's Shift Wizard staff scheduling software upgrade and expansion across three state healthcare facilities: Eastern State Hospital (ESH), Western State Hospital (WSH), and Child Study and Treatment Center (CSTC). The procurement is a web-based Software as a Service (SaaS) solution designed to comply with Senate Bill 5236's staffing requirements, with specific capabilities including dynamic shift management, enterprise resource management, real-time cost tracking, advanced compliance reporting, and license/certification tracking. The contract opportunity requires vendors to submit capability statements by February 28, 2025, with the contract term spanning from March 10, 2025, through December 31, 2030. Key objectives include implementing a system that can monitor nurse-to-patient ratios and meet Centers for Medicare and Medicaid Services (CMS) and The Joint Commission (TJC) requirements, with a mandatory implementation deadline of July 1, 2025. The procurement is posted on the Washington Electronic Business Solution (WEBS) platform and is being processed through the Central Purchasing Unit with a clear timeline for vendor responses and contract execution.

The procurement appears to be unrestricted in terms of vendor set-asides or specific enterprise designations, with HealthStream being the sole source vendor for this specific solution. The existing infrastructure involves upgrading from an end-of-life software system in use since 1998, with potential integration requirements across multiple state healthcare facilities. The total contract value is $967,850.00, funded entirely through state appropriations, with an initial upgrade fee of $107,600.00 and ongoing annual services of $172,050.00 covering all three facilities. Alternative solutions were considered, including a SILAS system customization estimated at $1,000,000, but were rejected due to higher costs and longer implementation timelines. The procurement has been reviewed through Department of Enterprise Services (DES) Statewide Contracts 16322 and 14922, with funding explicitly included in the 2025 supplemental operating budget request (030-ML-SU-SB5236 Staffing Requirements) and supported by the Governor's budget.

Opportunity text

As posted by the source.

Upgrade ESH's existing staff scheduling Software and expand to both WSH and CSTC. Solution is a web-based software as a service (SaaS) Solution . The upgrade and expansion of the existing software is needed to comply with provisions of Senate Bill 5236, passed during the 2023 Regular Session. The 2025 supplemental operating budget includes a funding request to support this purchase (030-ML-SU-SB5236 Staffing Requirements). Governor's budget included funding for this software purchase.

Files

File Type Posted
2 Sole Source WEBS Notice .docx DOCX document
300PO2502783.pdf PDF
SS Justification Form final.docx DOCX document

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