Gasoline & Diesel Fuels

Lubbock County is seeking bids for an annual contract to procure gasoline and diesel fuels for its Consolidated Road & Bridge department, with the contract period running from October 1, 2025, through September 30, 2026. The solicitation (ITB 250705) covers multiple fuel types including off-road diesel, on-road diesel, and unleaded gasoline, with estimated annual usage of approximately 60,000 gallons of off-road fuel, 30,000 gallons for off-road pick-up, 67,000 gallons of diesel, and 44,000 gallons of unleaded fuel. Bids are to be submitted electronically through the Bonfire portal by Tuesday, August 26, 2025, prior to 2:00 P.M. Pricing will be based on the Oil Price Information Service (OPIS) Daily Average Rack Report for Lubbock, Texas, with bidders required to submit a mark-up per gallon for both delivered and county pick-up options. Evaluation criteria include lowest responsive bidders, with the county reserving the right to award to multiple vendors to accommodate various delivery sites. Vendors must provide detailed documentation including a Non-Collusive Bidding Certificate, Cooperative Purchasing Agreement, Vendor Acknowledgement, and certifications regarding lobbying and energy/firearm company interactions.

The procurement allows for cooperative purchasing, with Lubbock County currently having an Interlocal Agreement with the City of Lubbock and the potential to enter into additional cooperative agreements with other governmental entities. Vendors must certify compliance with Texas Government Code regarding energy companies and firearm entities, with exemptions available for certain business types. The solicitation does not appear to have specific set-aside designations for disadvantaged enterprises. Previous bid documentation indicates that Walker Sims Oil Company and James River Solutions were awarded contracts in a similar previous procurement, with mark-ups ranging from $0.105 to $0.36 per gallon depending on fuel type and delivery method. While a specific total contract value is not explicitly stated, the estimated annual fuel volumes suggest a significant procurement opportunity. The contract includes flexible ordering options, with vendors required to accommodate both delivered fuel and county pick-up at various locations including Slaton, Idalou, Shallowater, and other Lubbock County facilities.