Food Service Products: Sales, Services and Delivery for Grocery, Broadline, and Truckload Purchases

The State of Oregon Department of Administrative Services (DAS) has issued a Request for Proposals (RFP #10700-00013784) for comprehensive food service products and related services, targeting state agencies, the Oregon Cooperative Procurement Program (ORCPP) members, and Washington State participants. The procurement seeks vendors to provide food products across nine distinct categories: dry goods, produce, dairy, bakery, beverages/juice bases, seafood, meat, smallwares, and disposable goods. Vendors must demonstrate capabilities in product quality, inventory management, emergency preparedness, and community engagement, with proposals evaluated across 13 key areas totaling 1,490 possible points. The RFP was posted on July 17, 2025, with proposals due by September 25, 2025, and a pre-proposal conference scheduled for July 31, 2025. Evaluation criteria include company details, customer service, quality assurance, sustainability practices, and local business utilization, with pricing assessed through a "basket of goods" approach that awards points based on competitive pricing.

The RFP strongly emphasizes inclusion of Certified Disadvantaged Businesses through the Oregon Certification Office for Business Inclusion and Diversity (COBID), which includes minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Proposers must detail strategies for including certified firms in subcontracting opportunities and are offered a 0.5% price reduction for goods and services produced entirely in Oregon. The initial contract term is anticipated to be two years, with options to renew up to a cumulative maximum of five years, and multiple statewide price agreements expected to be awarded to serve different regions in Oregon and Washington. Vendors must provide online ordering capabilities, accept credit card payments, and potentially offer early payment discounts. While specific contract value is not explicitly stated, the comprehensive nature of the procurement suggests a significant multi-year contract with potential for substantial transaction volumes across state and cooperative purchasing programs. The contract includes a Vendor Collected Administrative Fee of approximately 2% applied to gross sales, with contractors required to submit quarterly Volume Sales Reports.