RFP Addendum 4 - Extend S-10700-00013784.docx

This document is an Addendum (Addendum #4) to a Request for Proposal (RFP #10700-00013784) issued by the Oregon Department of Administrative Services State Procurement Services for food service products. The RFP seeks vendors to provide comprehensive food service products and related sales, services, and delivery across nine product categories including dry goods, produce, dairy, bakery, beverages, seafood, meat, smallwares, and disposable goods. The original RFP was issued on July 17, 2025, with the proposal due date extended to October 10, 2025. The pre-proposal conference was held on July 31, 2025, and key dates include a September 4, 2025 deadline for clarification answers, potential presentations/demonstrations in late October, and an anticipated Notice of Intent to Award by November 6, 2025. The contract is expected to have an initial two-year term with potential renewals up to a total of five years.

The procurement targets state agencies, the Oregon Cooperative Procurement Program (ORCPP) members, and Washington State participants, with a comprehensive evaluation process totaling 1,490 possible points. The RFP emphasizes inclusion of Certified Disadvantaged Businesses through the Oregon Certification Office for Business Inclusion and Diversity (COBID), offering a 0.5% price reduction for goods and services produced entirely in Oregon. Vendors must provide online ordering capabilities, accept credit card payments, and will be subject to a Vendor Collected Administrative Fee of approximately 2% applied to gross sales. The pricing will be assessed through a "basket of goods" approach, with evaluation criteria spanning company details, customer service, quality assurance, sustainability practices, and local business utilization.