Engine_Oil_Lubricants_and_Other_Automotive_Fluids_Bid_4188MF_TABSHEET.pdf
PDF 261 KB Posted
- Solicitation number
- 4188MF
- Issued by
- Marion County, Florida
About this file
This is a bid tabsheet for a six-month term contract issued by the School Board of Marion County, Florida (ITB 4188MF) for engine oil, lubricants, and other automotive fluids. The solicitation encompasses five product categories: diesel heavy-duty engine oil in bulk (3,500 gallons) and quarts (100 count), synthetic blend motor oils in 5w-30 and 5w-20 grades totaling 360 quarts and 330 55-gallon drums, greases including RT Litoplex tubes and gear oil, transmission fluid (Citgo SynDurance 668 ATF), hydraulic fluid, diesel exhaust fluid (45,000 gallons bulk), and non-chlorinated brake cleaner with application equipment. All products must meet or exceed specifications from major equipment manufacturers including Caterpillar, Detroit Diesel, Cummins, Ford, GMS, Chrysler, Mack, and Navistar, and carry current American Petroleum Institute licenses. The question deadline is August 7, 2026, with bids due August 12, 2026 at 2:00 PM. The contract period runs from October 1, 2026 through March 30, 2027, with three optional one-year renewal periods available by mutual agreement. Award is anticipated at the September 22, 2026 Board meeting.
All prices must include shipping and delivery with FOB destination to seven locations across Marion County (Liberty Middle School, Reddick Bus Garage, Lake Weir Middle School, Fort McCoy Compound, Dunnellon Compound, North Marion High School, and Marion Technical College), and pricing must remain firm throughout the six-month contract period. The awarded vendor for diesel exhaust fluid must furnish and install approximately 850-gallon tanks equipped with 110-volt electric pumps and meters within two weeks of award, providing automatic delivery service and 24-hour emergency delivery and repair service at full vendor responsibility for maintenance and replacement costs. The School Board reserves the right to award by item, by category, all-or-none, or designate primary and secondary suppliers based on lowest responsive and responsible bidder pricing while considering past performance, management capabilities, customer references, service quality, and location/service availability. Bidders must comply with Florida Preference requirements under 287.084, Florida Statutes, provide specification sheets and samples upon request, and maintain insurance coverage including Workers' Compensation, Commercial General Liability of $1,000,000 per occurrence, Business Automobile Liability of $1,000,000 per occurrence, and Product Liability of $1,000,000 per occurrence from A- or better rated carriers. Electronic submission through myvendorlink.com is required; mailed, emailed, or in-person submissions will not be accepted.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Bid_4188MFPROPOSAL_FORM.xlsx | XLSX spreadsheet | |
| Bid_4188MFTERMS_AND_CONDITIONS.pdf | ||
| Bid_4188MF_REQUIRED_FORMS.pdf |
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Text version
The School Board of Marion County, Florida ~An Equal Opportunity School District~
Bid Title: Engine Oil, Lubricants, and Other Automotive Fluids, Six-Month Term Contract Term: Oct. 1, 2026 through March 30, 2027 Date and Time Due: August 12, 2026 @ 2:00PM Board Date: Sept. 22, 2026 Budgeted Department: Transportation Budgeted Resources: $125,000.00 Date Posted: Aug. 14, 2026
Redacted Copy Provided:
Qualification Statement:
# Unit Expected Qty. Description Brand Price Extended Price Brand Price Extended Price Brand Price 5% Fl. Pref. Total Price + 5% Fl. Pref. Extended Price
1 Gallon (Bulk) 3,500 15w-40 Diesel, Heavy Duty Engine Oil Without Analysis
Marathon Oil MP-3 Elite 15w40
CK-4
$13.75 $48,125.00
Amalie XLO Ultimate 15w40
$14.91 $52,185.00 Performance Plus- 3102134 $13.00 $0.65 $13.65 $47,775.00
2 Quart 100 15w-40 Diesel, Heavy Duty
Engine Oil Without Analysis
Amalie XLO Ultimate 15w41
$5.19 $519.00
# Unit Expected Qty. Description Brand Price Extended Price Brand Price Extended Price Brand Price 5% Fl. Pref. Total Price + 5% Fl. Pref. Extended Price
3 Quart 360 Synthetic Blend 5w-30 Amalie Imerial Turbo 5w30 $4.84 $1,742.40 Perfomance Plus-
3103496 (12x1qt case) $41.50 $2.08 $43.58 $15,687.00
4 55 Gallon Drums (6) 330 Synthetic Blend 5w-30 Amalie Imerial
Turbo 5w30 $14.15 $4,669.50 Perfomance Plus- 3103476 $595.00 $29.75 $624.75 $206,167.50
5 Quart 360 Synthetic Blend 5w-20 Amalie Imerial Turbo 5w20 $4.84 $1,742.40 Perfomance Plus-
3103496 (12x1qt case) $41.50 $2.08 $43.58 $15,687.00
6 55 Gallon Drums (6) 330 Synthetic Blend 5w-20 Amalie Imerial
Turbo 5w20 $14.15 $4,669.50 Perfomance Plus- 3103476 $595.00 $29.75 $624.75 $206,167.50
Vendor Deemed Non-Responsive for failure to complete all Required Forms
Category 1: Oil SAE 15w-40 Bulk & Quart Cans ~ Diesel Heavy Duty Engine Oil
NO BID
NO BID
NO BID
NO BID
Category 2: Synthetic Blend Motor Oil 5w-30 and 5w-20 API SN/SM GF-5/GF-4 or Approved Equal
NO BID
NO BID
Safety-Kleen Systems, Inc.
SAFETY-K000
Y N Y
Y
Y
SSI Lubricants, LLC
NEW VENDOR
Y Y Y
Y
Y
Florida SunBiz Registration:
W-9:
N N N N Y Y
Y
Bid: 4188MF
Vendor Deemed Non-Responsive for failure to complete all Required Forms
Y
Stone Petroleum Products, Inc.
STONE PE000
Y N N
Vendor(s):
Vendor ID:
Drug Free Workplace:
Certificate of Insurance:
Certification Regarding Debarment:
# Unit Expected Qty. Description Brand Price Extended Price Brand Price Extended Price Brand Price 5% Fl. Pref. Total Price + 5% Fl. Pref. Extended Price
7 Tube 20 RT Litoplex, 14 oz. Tube, Sleeve of 50, NLGI-GC-LB
Amalie Multi- Purpose Lithium
NLG#2
$235.68 $4,713.60
Performance Plus- 3103513 (10 tube carton) $50.50 $2.53 $53.03 $1,060.50
8 Keg - 120 lb 5 Gear Oil
9 Keg - 120 lb 4 Mystik JT-6
# Unit Expected Qty. Description Brand Price Extended Price Brand Price Extended Price Brand Price 5% Fl. Pref. Total Price + 5% Fl. Pref. Extended Price
10 Gallon (Bulk) 300 Citgo SynDurance 668 ATF Amalie Elixir Max Torque TES668 $33.88 $10,164.00 Performance Plus-
3103450 $43.27 $2.16 $45.43 $13,630.05
# Unit Expected Qty. Description Brand Price Extended Price Brand Price Extended Price Brand Price 5% Fl. Pref. Total Price + 5% Fl. Pref. Extended Price
11 Gallon (Bucket) 5 Hydraulic Fluid Amalie All Weather Hyd ISO (32,46,68) $84.78 $423.90
Performance Plus- 3101986 (5 gal pail) $60.00 $3.00 $63.00 $315.00
# Unit Expected Qty. Description Brand Price Extended Price Brand Price Extended Price Brand Price 5% Fl. Pref. Total Price + 5% Fl. Pref. Extended Price
12 Gallon (Bulk) 45,000 Diesel Exhaust Fluid (DEF) Blue Sky DEF 32.5% $2.66 $119,700.00
# Unit Expected Qty. Description Brand Price Extended Price Brand Price Extended Price Brand Price 5% Fl. Pref. Total Price + 5% Fl. Pref. Extended Price
13 55 Gallon Drums (8) 8 Non-Chlorinated Brakleen®
14 Each 6 Handheld Sprayer, 32fl. Oz., Steel Tank, Mist Spray, Pistol Grip, Cleaning and Degreasing
15 Case 45 14 oz. cans, Non-Chlorinate Brakleen®
16 Each 8 Hand Pump, Lever Action for 55 Gallon Drum
NO BID
NO BID
NO BID
NO BIDNO BID
NO BID
NO BID
SSI Lubricants, LLC Safety-Kleen Systems, Inc. Stone Petroleum Products, Inc. Vendor(s):
NO BID
NO BID
NO BID
NO BID
Category 4: Fluids - Citgo SynDurance 668 ATF or Approved Equal (Must Meet Allison C-3 & C-4 Fluid) TES-295, TES-389, or TES-668 Fluid
Hydraulic Fluid - Citgo or Approved Equal
Bulk Diesel Exhaust Fluid (DEF) - BLUEDEF or Approved Equal
Category 5: Non-Chlorinated Brake Clean - CRC/BRAKLEEN or Approved Equal
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
Category 3: Greases - Citgo or Approved Equal
| Bid #4188MF |
| Bid Recommendation Signature |
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