Energy Management Control Systems (EMCS) Repair Services

The City of Phoenix Public Works Department is soliciting competitive offers through Invitation for Bid (IFB-26-0255) for Energy Management Control Systems (EMCS) Repair Services on an as-needed basis. This procurement involves the repair and maintenance of legacy digital and electromechanical control systems, including systems utilizing Niagara framework, LONWORKS, Johnson Controls N2, and Carrier Comfort Network technologies. The contract will commence on or about August 1, 2026, and includes an initial three-year term with two optional one-year extensions available at the City's sole discretion, creating a potential five-year aggregate period. Qualified contractors must have been in business for a minimum of five years with established normal business activity in EMCS repair services, maintain a minimum of $2,000,000 general liability insurance and $1,000,000 automobile liability insurance with the City named as an additional insured, and comply with standard background screening requirements for workers requiring facility access. Pricing must be submitted on a firm and fixed basis for the first contract year using a Rate Schedule provided by the City, with labor rates charged as flat hourly rates for both shop and on-site work; all costs including fuel surcharges, delivery, environmental fees, and travel hours must be incorporated into quoted rates with no separate charges permitted. A pre-offer conference is scheduled for March 6, 2026, at 9:00 am via Microsoft Teams (non-mandatory), written inquiries must be submitted by March 11, 2026, at 11:00 am, and electronic offers are due through the City's Procurement Portal by March 18, 2026, at 11:00 am. No specific mandatory site visit is mentioned, and the City reserves the right to make multiple awards without guaranteeing a minimum work volume.

The procurement incorporates Disadvantaged Business Enterprise (DBE) requirements under 49 C.F.R. Part 26, with contractors required to ensure prompt payment to subcontractors within seven days of receipt of payment from the City and to incorporate supplemental terms into all subcontracts. All contractors and subcontractors must comply with comprehensive nondiscrimination and civil rights requirements derived from federal and state statutes, including Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, and the Airport and Airway Improvement Act of 1982, with the City reserving the right to terminate contracts for noncompliance and assess liquidated damages as appropriate. The solicitation documents include supplemental terms and conditions applicable to Phoenix Sky Harbor International Airport and other Phoenix airports, requiring contractors to implement heat-related illness prevention measures for outdoor workers and adhere to fuel and energy conservation practices. No incumbent vendor information or specific budget allocation is disclosed in the available solicitation documents, and the City does not guarantee a minimum amount of work volume under the as-needed contract structure. Payment will be made within 30 to 45 days of receipt of correct invoices accompanied by signed delivery or service tickets, with no advance payments authorized, and annual price increase requests are permitted with 60 days' written notice and supporting documentation subject to approval by the Chief Procurement Officer.