Acceptance_of_Offer_Form_2026.pdf

This is an Acceptance of Offer Form for the City of Phoenix, Arizona, documenting the formal acceptance of a contractor's proposal for Energy Management Control Systems (EMCS) Repair Services. The contract covers a three-year initial term with two optional one-year extensions, commencing on or about August 1, 2026. The effective date is upon award by City Council, conditioned upon signature and recording by the City Clerk's department as required by Phoenix City Code. The contractor is instructed not to commence any billable work or provide materials or services until receiving formal purchase order or contract documentation from the City. The agreement will terminate upon the earliest occurrence of reaching the end of the contract term including any exercised extensions or upon termination pursuant to the agreement's provisions.

The form serves as the binding contract document incorporating all terms, conditions, specifications, amendments, and the contractor's offer as accepted by the City. The document requires signatures from the City Manager and the Director or delegate, with attestation by the City Clerk. The form was approved as to legal form by the City Attorney on January 19, 2017, and this approval remains valid for the standard form unless alterations are made. No specific pricing terms, set-asides, or funding source information is detailed in this acceptance document itself, as such details would be contained in the associated solicitation and the contractor's accepted offer.