Addendum_Form.docx

This is an Addendum Form issued by the City of Phoenix regarding Invitation for Bid (IFB-26-0255) for Energy Management Control Systems (EMCS) Repair Services. The addendum extends the offer due date to October 18, 2022 at 2:00 p.m. and provides a template format for documenting vendor inquiries, city responses, and solicitation changes. The document includes sections for questions and answers, specification amendments, and requires offerors to acknowledge receipt and acceptance of the addendum through the City's Procurement Portal. The addendum maintains all other specifications and instructions from the original solicitation unchanged.

The addendum does not independently establish pricing terms, set-asides, or funding requirements; however, it references the original solicitation's firm and fixed pricing requirements based on the City's Rate Schedule with flat hourly labor rates for both shop and on-site work, with all incidental costs incorporated into quoted rates. The original solicitation incorporates Disadvantaged Business Enterprise (DBE) requirements under 49 C.F.R. Part 26, requires contractors to maintain minimum insurance coverage of $2,000,000 general liability and $1,000,000 automobile liability, and mandates prompt payment to subcontractors within seven days of City payment. The contract term is three years commencing August 1, 2026, with two optional one-year extensions available at the City's sole discretion, and the City reserves the right to make multiple awards without guaranteeing minimum work volume.