Acceptance_of_Offer_Form_2026.pdf
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- Solicitation number
- IFB-26-0255
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is an Acceptance of Offer Form from the City of Phoenix, a Municipal Corporation in Arizona, related to Energy Management Control Systems (EMCS) Repair Services solicitation IFB-26-0255. The City of Phoenix Public Works Department is soliciting competitive offers for EMCS repair and maintenance services on an as-needed basis, covering legacy digital and electromechanical control systems utilizing Niagara framework, LONWORKS, Johnson Controls N2, and Carrier Comfort Network technologies. The contract commences on or about August 1, 2026, with an initial three-year term and two optional one-year extensions available at the City's sole discretion, creating a potential five-year aggregate period. A non-mandatory pre-offer conference was scheduled for March 6, 2026, at 9:00 am via Microsoft Teams, with written inquiries due by March 11, 2026, at 11:00 am, and electronic offers due through the City's Procurement Portal by March 18, 2026, at 11:00 am.
Pricing must be submitted on a firm and fixed basis for the first contract year using the City's Rate Schedule, with labor rates charged as flat hourly rates for both shop and on-site work, with all costs including fuel surcharges, delivery, environmental fees, and travel hours incorporated into quoted rates with no separate charges permitted. Qualified contractors must have been in business for a minimum of five years with established normal business activity in EMCS repair services, maintain a minimum of $2,000,000 general liability insurance and $1,000,000 automobile liability insurance with the City named as an additional insured, and comply with standard background screening requirements. The procurement incorporates Disadvantaged Business Enterprise (DBE) requirements under 49 C.F.R. Part 26, with contractors required to ensure prompt payment to subcontractors within seven days of receipt of payment from the City. Payment will be made within 30 to 45 days of receipt of correct invoices accompanied by signed delivery or service tickets, with no advance payments authorized, and annual price increase requests are permitted with 60 days' written notice subject to approval by the Chief Procurement Officer.
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Text version
ACCEPTANCE OF OFFER
The Offer is hereby accepted.
The Contractor is now bound to sell the material(s) or service(s) listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc.
and the Contractor’s Offer as accepted by the City.
This contract shall henceforth be referred to as Contract No. ____________. The Contractor has been cautioned not to commence any billable work or provide any material or service under this contract until Contractor receives purchase order, or contract documentation.
CITY OF PHOENIX
A Municipal Corporation
Ed Zuercher, City Manager
Director or delegate:
Title:
Department:
Attest:
__________________________________ this _____day of ________________2026
City Clerk
Approved as to form this 19th day of January 2017. This document has been approved as to form by the City Attorney and is on file with the City Clerk. It need not be submitted to the City
Attorney for approval unless the form document is altered.
| Acceptance Director Name: |
| Acceptance Title: |
| Acceptance Department: |
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