Sensitive_Security_Information_Acknowledgement_Form.docx

This is a Sensitive Security Information Acknowledgement Form from the City of Phoenix Aviation Department related to the Energy Management Control Systems (EMCS) Repair Services contract opportunity. The form is designed to ensure that individuals and companies accessing security-sensitive documents understand the restrictions governing their use and disclosure. The City of Phoenix is soliciting electronic offers for EMCS Repair Services on a three-year term with two optional one-year extensions, with an anticipated commencement date of August 1, 2026. The contract will become effective upon City Council award and signature and recording by the City Clerk's department, whichever occurs later. Interested offerors must submit proposals through the City's Procurement Portal, with technical support available through the portal's support feature or by contacting procurement-support@opengov.com.

The Sensitive Security Information Acknowledgement Form requires authorized representatives of bidding companies to acknowledge receipt of security-controlled documents and commit to their proper handling and destruction in compliance with 49 C.F.R. Parts 15 and 1520. Signatory representatives must agree to destroy all sensitive documents upon the earlier of the company's completion of its need to review and use them or by the contract's end date. Unauthorized disclosure of this information may result in civil penalties or other legal action. The form mandates that documents be disclosed only to persons with a demonstrated "need to know," and for U.S. government agencies, public disclosure is further governed by 5 U.S.C. 552 and the referenced Code of Federal Regulations sections.