Sensitive_Security_Information_Acknowledgement_Form.docx
DOCX document 20 KB Posted
- Solicitation number
- IFB-26-0255
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a Sensitive Security Information Acknowledgement Form issued by the City of Phoenix Aviation Department for use in conjunction with a contract opportunity involving Energy Management Control Systems (EMCS) Repair Services. The form establishes the terms under which recipients may access and utilize documents containing security-sensitive information governed by 49 C.F.R. Parts 15 and 1520. The procurement involves repair and maintenance services for legacy digital and electromechanical control systems supporting multiple technologies including Niagara framework, LONWORKS, Johnson Controls N2, and Carrier Comfort Network systems. The contract term begins on or about August 1, 2026, with an initial three-year period and two optional one-year extensions available at the City's discretion, potentially extending to five years total. A pre-offer conference is scheduled for March 6, 2026, at 9:00 am via Microsoft Teams (non-mandatory), written inquiries are due March 11, 2026, at 11:00 am, and electronic offers must be submitted through the City's Procurement Portal by March 18, 2026, at 11:00 am.
Pricing must be submitted on a firm and fixed basis for the first contract year using the City's Rate Schedule, with labor charged at flat hourly rates for both shop and on-site work, and all ancillary costs including fuel surcharges, delivery, environmental fees, and travel incorporated into quoted rates with no separate charges permitted. Qualified contractors must demonstrate a minimum of five years in business with established EMCS repair activity and maintain general liability insurance of at least $2,000,000 and automobile liability insurance of at least $1,000,000 with the City named as an additional insured. The procurement incorporates Disadvantaged Business Enterprise (DBE) requirements under 49 C.F.R. Part 26, mandating prompt payment to subcontractors within seven days of City payment receipt. All contractors must comply with comprehensive nondiscrimination and civil rights requirements derived from federal and state statutes, and payment will be made within 30 to 45 days of receipt of correct invoices with signed delivery or service tickets. The City reserves the right to make multiple awards without guaranteeing minimum work volume, and annual price increase requests are permitted with 60 days' written notice subject to approval by the Chief Procurement Officer.
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Text version
EXHIBIT __
City of Phoenix Aviation Department Sensitive Security Information Acknowledgement Form
The documents entitled [fill in document title(s)] (“Documents”) to be used as part of the [fill in project name] contain Sensitive Security Information that is controlled under 49 C.F.R. Parts 15 and 1520. These documents may only be disclosed to persons who have the requisite “need to know”, as defined in 49 C.F.R. Parts 15 and 1520. Unauthorized release of this information may result in civil penalty or other action. For U.S. government agencies, public disclosure is governed by 5 U.S.C. 552 and 49 C.F.R. Parts 15 and 1520.
I acknowledge, on my behalf and that of my company, the above statement and agree to destroy the [fill in document title(s)], in compliance with 49 C.F.R. Parts 15 and 1520, upon the earlier of our company’s completion of our need to review and/or use the Documents or no later than [fill in current contract end date].
NAME OF COMPANY
AUTHORIZED REPRESENTATIVE PRINTED NAME
AUTHORIZED REPRESENTATIVE’S SIGNATURE
| ______ | ||
| TITLE | PHONE NUMBER |
ADDRESS CITY, STATE AND ZIP CODE
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