Sensitive_Security_Information_Acknowledgement_Form.docx

This is a Sensitive Security Information Acknowledgement Form issued by the City of Phoenix Aviation Department for use in connection with a competitive procurement for Energy Management Control Systems (EMCS) Repair Services. The form establishes that certain solicitation documents contain Sensitive Security Information governed by 49 C.F.R. Parts 15 and 1520 and restricts disclosure to authorized personnel with a documented need to know. The City of Phoenix Public Works Department solicits competitive offers through Invitation for Bid (IFB-26-0255) for as-needed EMCS repair and maintenance services for legacy digital and electromechanical control systems, including Niagara framework, LONWORKS, Johnson Controls N2, and Carrier Comfort Network technologies. The contract commences on or about August 1, 2026, with an initial three-year term and two optional one-year extensions available at the City's sole discretion. A non-mandatory pre-offer conference is scheduled for March 6, 2026, at 9:00 am via Microsoft Teams, written inquiries must be submitted by March 11, 2026, at 11:00 am, and electronic offers are due by March 18, 2026, at 11:00 am through the City's Procurement Portal.

Qualified contractors must have been in business for a minimum of five years with established normal business activity in EMCS repair services and must maintain a minimum of $2,000,000 general liability insurance and $1,000,000 automobile liability insurance with the City named as an additional insured. Pricing must be submitted on a firm and fixed basis for the first contract year using a Rate Schedule provided by the City, with labor rates charged as flat hourly rates for both shop and on-site work; all costs including fuel surcharges, delivery, environmental fees, and travel hours must be incorporated into quoted rates with no separate charges permitted. The procurement incorporates Disadvantaged Business Enterprise (DBE) requirements under 49 C.F.R. Part 26, and contractors must ensure prompt payment to subcontractors within seven days of receipt of payment from the City. All contractors and subcontractors must comply with comprehensive nondiscrimination and civil rights requirements derived from federal and state statutes. Payment will be made within 30 to 45 days of receipt of correct invoices accompanied by signed delivery or service tickets, with annual price increase requests permitted with 60 days' written notice subject to approval by the Chief Procurement Officer. The City reserves the right to make multiple awards without guaranteeing a minimum work volume and does not disclose incumbent vendor information or specific budget allocation.