Drug and Alcohol Testing Services

The City of Madison, Wisconsin, through its Human Resources Department and Metro Transit, issued a Request for Proposals (RFP #11038-0-2022-AH) for comprehensive drug and alcohol testing services on July 1, 2022. The procurement seeks a vendor to provide controlled substance and alcohol testing for approximately 750 employees in DOT safety-sensitive roles, with an estimated minimum of 200 pre-employment tests annually. Required services include breath alcohol tests, urine drug collections, laboratory testing, observed collections, and random selection services, with testing mandated 24/7 and prioritizing onsite collections at transit facilities. The testing must comply with Omnibus Transportation Employee Testing Act of 1991 and Department of Transportation regulations under 49 CFR Part 40 and Part 655. Key proposal submission dates included July 8, 2022 for questions, July 15, 2022 for answers, and July 22, 2022 at 2:00 PM CST for final proposals. The evaluation methodology weighted technical qualifications at 70 percent (with 20 percent for on-site/mobile collection capabilities, 35 percent for firm capacity, 5 percent for references, and 10 percent for proposal quality) and cost at 30 percent.

The solicitation did not specify specific set-aside designations, but local vendors registered with the City of Madison receive a scoring preference. The incumbent Third-Party Administrator was Comprehensive Drug Testing, Inc., with Drug and Alcohol Testing, 24/7, LLC providing walk-in clinic services. The contract will require substantial insurance coverage, including $1,000,000 in commercial general liability, $1,000,000 in professional liability, and $1,000,000 in business automobile liability. The initial contract term will be three years, with two optional one-year renewals, and an intended start date of January 1, 2023. While specific budget ranges were not explicitly stated, the RFP included a detailed cost proposal template with eight service categories based on 2018 historical usage data. Ultimately, Drug & Alcohol 24/7 was selected as the primary contractor with a top score of 73.9 out of 100, and Badgerland Compliance was awarded a supplemental contract for mobile collection services. Contractors with 15 or more employees and $50,000+ in annual City business must comply with the City of Madison Affirmative Action Ordinance.