Addendum 1.PDF

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

DATE: Friday, July 15th, 2022

RE: ADDENDUM 1

11038-0-2022-AH

Drug and Alcohol Testing Services

Notice to All Bidders:

Please note the following responses to the questions received:

Question 1: I didn’t see Form D: Cost Proposal attached, can we get a copy?

Answer 1: Please see page 3 and 4 below for cost proposal.

Question 2. Who is your current TPA provider?

Answer 2: Comprehensive Drug Testing, Inc

Question 3. What laboratory do you currently use?

Answer 3: We do not select the lab. The lab is either included by the vendor or subcontracted by the vendor.

Question 4. What is your current pricing?

Answer 4: See attached pricing list, page 5.

Question 5. The RFP paperwork does not list the correct email address for Erin Hillson.

Answer 5: The email address for Erin Hillson should be EHillson@cityofmadison.com

Question 6: Who is your current TPA/provider(s) managing this drug testing program & SAMHSA LAB conducting the urine testing?

Answer 6: Comprehensive Drug Testing, Inc. is the TPA. We do not select the lab. The lab is either included by the vendor or subcontracted by the vendor.

Question 7: What current walk-in clinics do you use, and what are their hours? Are the current hours satisfactory to the City’s needs?

Answer 7: The current subcontractor is Drug and Alcohol Testing, 24/7, LLC. Current walk in hours include 8a-4:30p Monday through Thursday, and 8a-3:30p on Friday. We need collections at all hours of the day and for a variety of reasons, both on site and walk in hours. The primary need is onsite collections.

Question 8: How / Where might we obtain the current contract / pricing for these services being requested, or you could provide the current price sheet from the current contract?

Answer 8: See attached pricing list, page 5.

Rev. 07/28/2016-Addendum 1.doc mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:EHillson@cityofmadison.com

July 15, 2022

7/15/2022-Addendum 1.doc

Question 9: How often has “onsite” (at Transit facilities) events occurred, and are these scheduled or post accident situations? How many donors are present for scheduled onsites?

Answer 9: For FMCSA and FTA testing, these are scheduled ahead of time to be at the departments. If changes are needed, employees have to go to the walk in clinic then or go to a different onsite location. All random and follow up tests are done onsite. Post accident, pre-employment (except BA test may be onsite), and return to duty tests are either on site or at the walk in clinic, Drug and Alcohol Testing 24/7 LLC. The number of each of these tests varies. Numbers of donors present varies, but is often just 1 test.

Question 10: Will those in the “safety sensitive” position require the same category of drugs (a lookalike panel) of which is in the DOT panel, to mirror testing for all employees?

Answer 10: This question is unclear. All testing must be done in accordance with FTA and FMCSA standards.

Question 11: Where can we identify additional pricing that MAY be needed during the cost of the contract, that is not indicated on the price sheet. I do see one row for “Other”, but if there is more than 1 item, where would you like us to indicate such?

Answer 11: Please indicate in your pricing document all additional costs including but not limited to, testing costs, travel costs, cancellation costs, observed collection costs, after hours costs, etc.

Question 12: Why is this bid being solicited? Has all renewal option expired, or has there been an interruption with the service?

Answer 12: The original contract is complete and extensions could not be agreed upon based on pricing, per City policy.

Question 13: If given the ability, what would the City change moving forward with the next Contract, to raise the service level even higher than it is now? In other words, do you have a “wish list” of any additional services/features/expectations moving forward?

Answer 13: Expectations include flexibility in scheduling, fast turn-around times related to scheduling and rescheduling, and flexible onsite services.

Question 14: Being this RFP is soliciting DOT testing services, would the City be interested in price quotes on other required DOT services, like: DOT Physicals, Background checks, or MVRs? Or are these services on other contracts?

Answer 14: These services are being completed through a variety of other means outside of contracts.

Question 15: Would the City have interest in utilizing the ELECTRONIC CCF AND LONG FORM for collection needs, to reduce collector errors on paper CCFs, or the need to continuously order more when supplies run low?

Answer 15: Potentially.

Bidders must acknowledge receipt of this addendum accordingly on RFP Form B, Receipt Forms and Submittal Checklist.

Please direct any other questions to the Purchasing contact person below.

Andy Hargianto City of Madison Purchasing Services

PH: (608) 266-4523

ahargianto@cityofmadison.com

Rev. 07/28/2016-FormD-CostProposal.doc

Form D: Cost Proposal

RFP #: 11038-0-20220-AH Drug and Alcohol Testing Services

This form must be returned with your response.

Prepare the fee proposal as all inclusive, not-to-exceed, fixed fees:

• All Inclusive – Covers all direct and indirect necessary expenses including but not limited to; travel, telephone, copying and other out-of-pocket expenses.

• Not To Exceed – The actual fees shall not exceed the amount specified in fee proposal.

• Fixed Fee – All prices, rates, fees and conditions outlined in the proposal shall remain fixed and valid for the entire length of the contract and any/all renewals.

Any pricing increases or additions must be agreed upon in writing by both parties.

The below quantities are based on previous usage and are in no way a guarantee of future testing.

Rev. 07/28/2016-FormD-CostProposal.doc

The following will define the hours for this contract:

Normal Hours:

Monday – Friday 6:00am – 6:00pm CST or CDT as applicable

After Hours:

6:01pm – 5:59am CST or CDT as applicable

Quantity in 2018

Service Cost Per Service

Extended Cost (Quantity x Cost Per Service)

128 Breath Alcohol Test – Normal Hours $ $

21 Breath Alcohol Test – After Hours $ $

6 Breath Alcohol – Confirmation Test $ $

369 Urine Drug Collection – Normal Hours $ $

48 Urine Drug Collection – After Hours $ $

Laboratory Testing of Specimen Collection $ $

66 Observed Urine Collection $ $

4 Random Selection Cost $ $

N/A Additional Fees being assessed $

TOTAL $

Please provide a description of the additional fees being assessed:

Expert Witness Testimony:

$______________/Hour

2024 Increase: 2025 Increase: 2026 Increase: 2027 Increase:

COMPANY NAME

Price List