11038_Eval_Summary.pdf
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- Attached to
- Drug and Alcohol Testing Services
- Solicitation number
- 11038-0-2022
- Issued by
- Wisconsin
About this file
This is an Evaluation Panel Report for RFP 11038-0-2022-AH, issued jointly by the City of Madison Human Resources Department and Metro Transit to procure drug and alcohol testing services. The solicitation attracted seven vendor proposals and included both on-site and mobile collection capabilities with scheduling services. The evaluation process occurred over multiple phases beginning with a proposal due date of July 22, 2022. The evaluation panel conducted initial scoring on August 1, 2022, followed by a second panel meeting on August 24, 2022 to identify the top three candidates for further consideration. The top three vendors—Drug & Alcohol 24/7, DSI Medical Services, and Norton Medical Services—were invited to participate in a one-hour online presentation and question-and-answer session on September 8, 2022. Final evaluation meetings were conducted on September 9 and September 12, 2022, concluding the procurement process.
The evaluation methodology weighted technical qualifications at 70 percent and cost at 30 percent. Technical scoring criteria included on-site and mobile collection capabilities (20 percent weight), firm capacity and capability to meet City of Madison needs (35 percent weight), references and prior client satisfaction (5 percent weight), and general quality of proposal submission (10 percent weight). Phase II evaluation incorporated presentation performance and follow-up responses. Drug & Alcohol 24/7 received the highest combined score of 73.9 out of 100 and was selected as the primary contractor. Badgerland Compliance, which scored lowest in the initial phase at 34.54, was awarded a supplemental contract for strictly mobile collection services. Local purchasing ordinance provisions did not alter the outcome of the competitive bidding process.
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| 11038_RFP_Doc.pdf |
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EVALUATION PANEL REPORT
RFP 11038-0-2022-AH
Drug and Alcohol Testing Services
Due Date 07/22/222 Introduction
City of Madison Human Resources, along with Metro Transit, solicited proposals from consultants to provide drug and alcohol testing services. A total of seven vendors proposed:
1. Badgerland Compliance
2. CDT Solutions
3. DATCO
4. Drug and Alcohol 24/7
5. DSI Medical Services
6. Norton Medical Services
7. TA Enterprises
Please reference the Request for Proposals document for additional information.
Summary of Evaluation Panel Activity
1. Panel members independently evaluated submitted qualifications, basing their score on the pre-established criteria laid out within the RFP document. Then the panel met to discuss all qualitative and quantitative aspects of the proposals and overall ratings as a group. After performing extensive due diligence, discussion and trade reference checks, below is a summary of scoring from the first review and deliberation phase:
RFP 11038 Score only 0-10 Weight Badgerland CDT DATCO D&A 24/7 DSI Norton
TA
Enterprises
COMBINED SCORE 100% 61.38 70.07 77.66 84.65 84.75 84.17 34.54
Technical Score 70% 39.75 52.25 52.00 55.75 54.75 58.75 15.50
On-site as well as mobile collection capabilities, including scheduling services
20% 13.33 15.00 14.33 16.67 15.33 16.33 4.00
Proposer firm capacity and capability to meet the needs of the City of Madison
35% 19.83 26.25 26.25 27.42 28.00 30.33 8.17
References and Prior Client Satisfactions 5% 1.92 3.33 3.75 4.17 3.92 3.58 1.17 General Quality of Proposal/Submission 10% 4.67 7.67 7.67 7.50 7.50 8.50 2.17
Finance Score 30% 21.63 17.82 25.66 28.90 30.00 25.42 19.04 Local Vendor Preference N/A
Cost Proposal 30% 21.63 17.82 25.66 28.90 30.00 25.42 19.04
Evaluation panel members then agreed to invite the top three candidates from Phase I – Drug & Alcohol 24/7, DSI Medical and Norton Medical, for a 1-hour online presentation as well as Q&A session. Below is the score summary for this Phase II review.
Weight DA 24/7 DSI Norton Technical/Q&A Session 30.0% 20.6 17.5 13.4 Follow-up Items 10.0% 4.8 4.8 4.8 General/Presentation 30.0% 19.5 19.0 12.5
Total 70.0% 45.0 41.3 30.8 Cost Component 30.0% 28.9 30.0 25.4
Combined Score 100.0% 73.9 71.3 56.2
Then after further discussion and evaluation, panel members agree to move forward with the highest scoring vendor: Drug & Alcohol 24/7 with supplemental award to Badgerland Compliance for strictly mobile collection services.
2. Final Selection of the Panel: Drug & Alcohol 24/7.
3. Local Preference
Was the outcome of this bid changed by the local purchasing ordinance? ___Yes __X__No
4. Evaluation Panel Meetings and Timeline:
07/22/2022 Due date for proposals.
08/01/22 First evaluation panel meeting, discuss RFP submissions, and initiate evaluation.
08/19/22 First phase scores due.
08/24/22 Second panel meeting to discuss the result of initial round of scoring. Decided on inviting top three vendors for Presentation and Q&A session.
09/08/22 Presentation and Q&A session with top three vendors.
09/09/22 Third meeting to discuss the result of Presentation and Q&A session.
09/12/22 Final evaluation meeting and discussion. Decision was reached.
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