Districtwide Community Awareness
Closed State & local contract opportunity Posted
- Solicitation number
- RFP-15786
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- Point of contact
-
- Ron Critchley d5.procurementquestions@dot.state.fl.us (386) 943-5000
Opportunity details come from vendor.myfloridamarketplace.com. Updated .
About this opportunity
The Florida Department of Transportation (FDOT) District Five is issuing a Request for Proposal (RFP-26-5004-DWCA) for Districtwide Community Awareness services to support transportation projects throughout the district. The procurement seeks qualified proposers to develop and implement comprehensive community awareness and public involvement plans, including identifying stakeholders, preparing and conducting public meetings, producing videos and presentations, creating project displays and exhibits, managing stakeholder mailing lists, publishing meeting notices, and providing media conversion and printing services. The contract is structured as a three-year term contract for indefinite quantity, with work initiated through Task Work Orders issued by the Department's Project Manager as needed. Technical and price proposals are both due on June 2, 2026, at 10:00 AM, with technical proposals being opened publicly that same day at 2:00 PM and price proposals opened on June 24, 2026, at 11:00 AM. The intended award will be announced on June 29, 2026, and posted for 72 hours on the Florida Vendor Information Portal. Evaluation criteria consist of technical proposal scoring worth 100 points (35 points for Project Approach, 30 for Management Plan, 15 for Public Meeting Exhibit Production, and 20 for Public Meeting Presentation Production) and price proposal scoring worth 35 points based on competitive low-price formula; proposers must achieve a minimum of 70 points on the technical proposal to have their price proposal evaluated. Proposers must be registered in Florida's MyFloridaMarketplace system prior to submission and must comply with all state licensing and authorization requirements.
All prospective bidders, proposers, and respondents must be registered in the State of Florida's MyFloridaMarketplace system, and out-of-state corporations, limited liability companies, and limited partnerships must be authorized to do business in the State of Florida prior to contract award. The solicitation does not specify set-aside designations for disadvantaged enterprises or other restricted bidder categories. General liability insurance is required with limits of $200,000 per person and $300,000 per occurrence for bodily injury, and $200,000 for property damage; however, no performance bond is required. Compensation is established through hourly billing rates for seven employee classifications: Project Manager, Project Engineer, Public Information Specialist, Public Information Aide, Senior Tech CADD/Graphics, Website Designer, and Administrative Assistant/Clerical, with vendors submitting their regular hourly billing rates combining Gross Employee Pay and Contractor Margin. The total budgetary ceiling is $600,000, allocated as $200,000 per fiscal year for Fiscal Years 2027, 2028, and 2029, with vendors prohibited from providing services exceeding the fiscal year amount without an approved amendment. A one percent MyFloridaMarketplace transaction fee will be assessed against all payments made to the contractor, and monthly invoices detailing work performed must be approved by the Department's Project Manager prior to payment.
Opportunity text
4 versions
Update #4 · Latest ·
Addendum #1 - Posted 6/19/2026
Q & A #2 - Posted 5/13/2026
Q & A #1 - Posted 5/4/2026
The Florida Department of Transportation requests written proposals from qualified Proposers to provide Community Awareness for projects in District Five.
Proposals are due no later than JUNE 2, 2026, at 10:00am.
THE SOLICITATION DOCUMENT YOU RECEIVED IS SUBJECT TO CHANGE. Notice of changes (Addenda), will be posted on the Vendor Information Portal. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.
All Bidders, Proposers, and Respondents must be registered in the State of Florida's MyFloridaMarketplace system. All prospective bidders, proposers, and respondents that are not registered, should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1-866-352-3776 for assisted registration.
For services contracts, all out-of-State corporations, out-of-State limited liability companies, and out-of-State limited partnerships must be authorized to do business in the State of Florida. For authorization, contact:
Florida Department of State
Tallahassee, Florida 32399
(850) 245-6051
For services contracts, all Bidders, Proposers, and Respondents must be properly licensed if the business being provided requires that individuals be licensed by the FL Department of Business and Professional Regulation. For licensing, contact:
Florida Department of Business and Professional Regulation
Tallahassee, Florida 32399-0797
(850) 487-1395
NOTE: In accordance with section 287.057(23), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.
Public Meeting Notices and Meeting Agendas:
Notice of the public meetings scheduled for this solicitation is provided in the timeline of the attached solicitation, with agendas for the public meetings.
MFMP Transaction Fee:
All payment(s
Update #3 ·
Q & A #2 - Posted 5/13/2026
Q & A #1 - Posted 5/4/2026
The Florida Department of Transportation requests written proposals from qualified Proposers to provide Community Awareness for projects in District Five.
Proposals are due no later than JUNE 2, 2026, at 10:00am.
THE SOLICITATION DOCUMENT YOU RECEIVED IS SUBJECT TO CHANGE. Notice of changes (Addenda), will be posted on the Vendor Information Portal. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.
All Bidders, Proposers, and Respondents must be registered in the State of Florida's MyFloridaMarketplace system. All prospective bidders, proposers, and respondents that are not registered, should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1-866-352-3776 for assisted registration.
For services contracts, all out-of-State corporations, out-of-State limited liability companies, and out-of-State limited partnerships must be authorized to do business in the State of Florida. For authorization, contact:
Florida Department of State
Tallahassee, Florida 32399
(850) 245-6051
For services contracts, all Bidders, Proposers, and Respondents must be properly licensed if the business being provided requires that individuals be licensed by the FL Department of Business and Professional Regulation. For licensing, contact:
Florida Department of Business and Professional Regulation
Tallahassee, Florida 32399-0797
(850) 487-1395
NOTE: In accordance with section 287.057(23), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.
Public Meeting Notices and Meeting Agendas:
Notice of the public meetings scheduled for this solicitation is provided in the timeline of the attached solicitation, with agendas for the public meetings.
MFMP Transaction Fee:
All payment(s
Update #2 ·
Q & A #1 - Posted 5/4/2026
The Florida Department of Transportation requests written proposals from qualified Proposers to provide Community Awareness for projects in District Five.
Proposals are due no later than JUNE 2, 2026, at 10:00am.
THE SOLICITATION DOCUMENT YOU RECEIVED IS SUBJECT TO CHANGE. Notice of changes (Addenda), will be posted on the Vendor Information Portal. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.
All Bidders, Proposers, and Respondents must be registered in the State of Florida's MyFloridaMarketplace system. All prospective bidders, proposers, and respondents that are not registered, should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1-866-352-3776 for assisted registration.
For services contracts, all out-of-State corporations, out-of-State limited liability companies, and out-of-State limited partnerships must be authorized to do business in the State of Florida. For authorization, contact:
Florida Department of State
Tallahassee, Florida 32399
(850) 245-6051
For services contracts, all Bidders, Proposers, and Respondents must be properly licensed if the business being provided requires that individuals be licensed by the FL Department of Business and Professional Regulation. For licensing, contact:
Florida Department of Business and Professional Regulation
Tallahassee, Florida 32399-0797
(850) 487-1395
NOTE: In accordance with section 287.057(23), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.
Public Meeting Notices and Meeting Agendas:
Notice of the public meetings scheduled for this solicitation is provided in the timeline of the attached solicitation, with agendas for the public meetings.
MFMP Transaction Fee:
All payment(s
Update #1 ·
The Florida Department of Transportation requests written proposals from qualified Proposers to provide Community Awareness for projects in District Five.
Proposals are due no later than JUNE 2, 2026, at 10:00am.
THE SOLICITATION DOCUMENT YOU RECEIVED IS SUBJECT TO CHANGE. Notice of changes (Addenda), will be posted on the Vendor Information Portal. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.
All Bidders, Proposers, and Respondents must be registered in the State of Florida's MyFloridaMarketplace system. All prospective bidders, proposers, and respondents that are not registered, should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1-866-352-3776 for assisted registration.
For services contracts, all out-of-State corporations, out-of-State limited liability companies, and out-of-State limited partnerships must be authorized to do business in the State of Florida. For authorization, contact:
Florida Department of State
Tallahassee, Florida 32399
(850) 245-6051
For services contracts, all Bidders, Proposers, and Respondents must be properly licensed if the business being provided requires that individuals be licensed by the FL Department of Business and Professional Regulation. For licensing, contact:
Florida Department of Business and Professional Regulation
Tallahassee, Florida 32399-0797
(850) 487-1395
NOTE: In accordance with section 287.057(23), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.
Public Meeting Notices and Meeting Agendas:
Notice of the public meetings scheduled for this solicitation is provided in the timeline of the attached solicitation, with agendas for the public meetings.
MFMP Transaction Fee:
All payment(s
Files
Show all 19
On GovTribe
Work this opportunity
- Track it in your pipeline
- Similar opportunities
- Ask GovTribe AI about this opportunity