Addendum 1 - Selection Committee Time Change.pdf

This is an addendum to a Request for Proposal issued by the Florida Department of Transportation (FDOT) District Five for Districtwide Community Awareness services. Addendum 1, posted on June 19, 2026, addresses a change to the Selection Committee meeting time. The original solicitation RFP-26-5004-DWCA requests qualified proposers to develop and implement comprehensive community awareness and public involvement plans, including stakeholder identification, public meeting preparation and conduct, video and presentation production, project display creation, mailing list management, meeting notice publication, and media conversion and printing services. Technical and price proposals were due on June 2, 2026, at 10:00 AM, with technical proposals opening publicly that same day at 2:00 PM and price proposals scheduled to open on June 24, 2026, at 11:00 AM. The intended award was scheduled for announcement on June 29, 2026, with posting for 72 hours on the Florida Vendor Information Portal. The contract is structured as a three-year term contract for indefinite quantity services initiated through Task Work Orders issued by the Department's Project Manager.

Evaluation criteria consist of technical proposal scoring worth 100 points (35 points for Project Approach, 30 for Management Plan, 15 for Public Meeting Exhibit Production, and 20 for Public Meeting Presentation Production) and price proposal scoring worth 35 points based on competitive low-price formula, with a minimum of 70 points required on the technical proposal for price proposal evaluation. Compensation is established through hourly billing rates for seven employee classifications, with a total budgetary ceiling of $600,000 allocated as $200,000 per fiscal year for Fiscal Years 2027, 2028, and 2029. General liability insurance is required with limits of $200,000 per person and $300,000 per occurrence for bodily injury, and $200,000 for property damage. All proposers must be registered in Florida's MyFloridaMarketplace system prior to submission, and out-of-state entities must be authorized to do business in Florida. A one percent MyFloridaMarketplace transaction fee will be assessed against all payments made to the contractor.