Q&A #2.pdf

Florida Department of Transportation

RON DESANTIS

GOVERNOR

719 S. Woodland Boulevard DeLand, Florida 32720-6834

JARED W. PERDUE, P.E.

SECRETARY

Improve Safety, Enhance Mobility, Inspire Innovation www.fdot.gov

Questions and Answers #2

ADVERTISEMENT NUMBER: DOT-RFP-26-5004-DWCA

DESCRIPTION: Districtwide Community Awareness

DATE: 5/12/2026

1. QUESTION:

Is this contract a recompete for existing ongoing services or is this a new contract mechanism for District 5?

RESPONSE:

The District has an existing districtwide Community Awareness contract that expires in summer of 2026.

Therefore, this is a recompete contract.

2. QUESTION:

If this is a recompete contract, who is the incumbent?

RESPONSE:

Current contract is with The Valerin Group

3. QUESTION:

Are the key personnel supporting this contract expected to work full-time onsite, or in a hybrid work environment, or simply to support this contract from their corporate location?

RESPONSE:

For the most part, the work would be conducted from their corporate location. However, travel is expected to public meetings and there may be times they are asked to come to the District office.

4. QUESTION:

Is this contract managed by the Design team or the PIO?

The contract will be managed by Traffic Operations

5. QUESTION:

RFP Section “Exhibit C” Page C-1 (pg 33) Item 3 Public Meeting Exhibit Production, please clarify that the “roll plot” and a project exhibit “showing the proposed typical section” of the sample project... are the only exhibits you want submitted for Item 3?

RESPONSE:

Confirmed that two exhibits – a roll plot and a typical section board – are the only two exhibits.

Additionally, the responders are expected to produce the video.

6. QUESTION:

Section 21.1 specifies: The technical proposal (Sections 1 and 2) must be submitted in separate documents marked "PART 1-TECHNICAL PROPOSAL NUMBER DOT-RFP-26-5004-DWCA". However, earlier instructions state that Section 1 and Section 2 should be submitted as one document, with the price proposal as a separate document.

Can you please confirm whether Section 1 and Section 2 should be submitted as separate documents or as a single document?

Sections 1 and 2 can be submitted together, but the Price Proposal must be submitted separately

7. QUESTION:

Section 25.f states: Bid Price Proposal shall be submitted to: D5.Purch@dot.state.fl.us, but does not provide an email for submitting the technical proposal. However, earlier instructions state that the technical proposal and the price proposal may be submitted together.

Can you please confirm whether the technical and the price proposal are to be submitted separately or together, and if separately, please provide the email address for submitting the technical proposal?

RESPONSE:

All electronic submissions can be emailed to D5.Purch@dot.state.fl.us . Please be sure to put the title of what is being submitted in the subject line (Technical or Price Proposals) as those should be submitted as two separate emails.

8. QUESTION:

Can you please provide instructions for submitting the required forms “Vendor Certification” and “E- Verify?” Should they be incorporated into either the technical proposal PDF or the price proposal PDF, or emailed as stand-alone documents?

You have a few options – they can be submitted with your Technical or you can submit the forms together as one PDF in a sperate email.

9. QUESTION:

In section 21 – 2. MANAGEMENT Plan: In the third sentence, who does “their” refer to in the phrase “their past relevant experience” (the proposed staff or the company as a whole or other)?

RESPONSE:

The word “their” refers to whom the liaison would be for the “company” – meaning the Proposer’s company and personnel.

10. QUESTION:

Do you have the name of the Project Manager on this project?

The PM for this project is David Brock.

Just for awareness we are currently in a no contact period. Therefore, the PM and TRC members will not be able to have direct contact with the vendor(s) while the solicitation is active. Any questions will have to be submitted to Procurement. They have been instructed to pass that information along if contact by a vendor.