NIGP 98523: Copy Machines, Thermal Type, Rental or Lease

NIGP 98523 Copy Machines, Thermal Type, Rental Or Lease is an Item code covering the leasing and rental of thermal copy equipment to state and local government offices. State and local governments solicit this code to obtain multifunction digital copiers and thermal equipment on rental, lease, and managed-service contracts that typically run two to five years with optional renewal periods. Recent opportunities show buyers seeking equipment deployments across enterprise-wide operations, from individual county departments to city-wide administrative, public safety, and field operations. Issuing bodies include regional purchasing cooperatives, county governments, and municipal agencies. The procurement strategy varies from simple equipment rental and lease arrangements with discount-based pricing to comprehensive managed print services where vendors provide ongoing support, maintenance, and equipment management across multiple departments.

Region 7 Purchasing Cooperative posted a catalog discount bid (CM2628) for copy machines due September 29, 2026, with estimated total expenditures of $9,378,324 and a contract term of two years from October 15, 2026 through October 15, 2028; evaluation prioritizes competitive pricing and commercial terms including discount percentages, payment terms, and shipping options. Jackson County, Missouri issued an ITB (26-023) on May 14, 2026 for digital copier-based multifunction equipment on a 36-month initial term with two optional 12-month extensions, due June 16, 2026, with a Missouri-origin preference and mandatory insurance minimums including $1,000,000 commercial general liability per occurrence. The City of Dallas solicited a five-year ID/IQ Managed Print Services agreement (BRZ2600030643) due August 7, 2026 to cover all departments on an as-needed basis. Recent activity spans Texas, Missouri, and multistate cooperative purchasing vehicles; the code sees consistent regional and local government use across county and municipal procurement offices.