NIGP 98558: Office Machines, Multi-Function, Rental or Lease

NIGP 98558 Office Machines, Multi-Function, Rental Or Lease is an Item code covering the supply and lease of digital copier-based multi-function equipment to state and local government departments. Recent solicitations show procurement focused on equipment serving multiple county departments through term contracts with initial periods typically spanning three years and optional renewal terms. Jackson County, Missouri represents the active buyer base visible in current opportunities, seeking standardized multi-function systems to replace or supplement departmental imaging and copying infrastructure.

Jackson County, Missouri issued an Invitation to Bid (ITB 26-023) on May 14, 2026, for digital copier-based multi-function equipment supporting various county departments, with a response deadline of June 16, 2026. The solicitation structure calls for a 36-month initial term contract with two optional 12-month extensions, allowing the county flexibility in equipment renewal and cost management. The county reserved the right to split awards across multiple vendors, requires proof of federal work authorization and Missouri Secretary of State registration, and mandates commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 annual aggregate. Missouri-manufactured equipment receives preference when quality and price are equivalent. Bids were to be submitted online through the Bonfire Portal, with all pricing quoted on an FOB Destination basis and bids remaining binding for 90 calendar days following the response deadline.