NIGP 98558: Office Machines, Multi-Function, Rental or Lease

NIGP 98558 Office Machines, Multi-Function, Rental Or Lease is an Item code covering the lease or rental of multi-function office equipment — primarily digital copiers and associated machines — that state and local governments deploy across departmental operations. State and local buyers under this code procure equipment on term contracts with ongoing support, typically through competitive sealed bidding processes that structure pricing, service levels, and renewal options to match departmental workflow and budget cycles. County governments and municipal purchasing offices are the primary issuing bodies for this equipment class.

Jackson County, Missouri issued an Invitation to Bid (ITB 26-023) on May 14, 2026 for digital copier-based multi-function equipment to support various county departments, with a response deadline of June 16, 2026. The County structured the procurement as a 36-month initial term contract with two optional 12-month extensions, FOB Destination pricing with the vendor responsible for shipping and drayage, and a 90-calendar-day bid-binding period. Respondents must submit bids through the Bonfire Portal, meet Missouri Secretary of State registration and good-standing requirements, provide proof of federal work authorization program enrollment, and maintain comprehensive insurance including $1,000,000 per-occurrence commercial general liability, $1,000,000 combined-single-limit commercial automobile liability, statutory workers' compensation with $500,000 employers' liability, and $1,000,000 per-occurrence excess umbrella coverage. Jackson County applies Missouri-preference pricing for commodities manufactured, mined, produced, or grown in-state when quality and delivery price are equal or better.