NIGP 98524: Copy Machines, Coated or Treated Paper Type, Rental or Lease

NIGP 98524 Copy Machines, Coated Or Treated Paper Type, Rental Or Lease is an Item code that addresses state and local government procurement of multifunction digital copying and print equipment. Recent state and local solicitations under this code cover two distinct procurement models: catalog discount bids for equipment purchases through cooperative purchasing vehicles, and enterprise-wide managed print services (MPS) agreements structured as indefinite-delivery/indefinite-quantity contracts covering equipment, supplies, maintenance, and support across all departments. Counties, cities, and cooperative purchasing consortia solicit under this code. The work includes specification and award of multifunction copier systems capable of handling coated or treated paper stocks, establishment of per-unit pricing or discount schedules, and in the case of MPS procurements, ongoing service delivery, supplies replenishment, and technical support on an as-needed basis across geographically dispersed operations including field and remote locations.

Recent activity centers on the South and Central regions. Region 7 Purchasing Cooperative posted a catalog discount bid (CM2628) due September 29, 2026 with estimated total expenditures of $9,378,324 for a two-year term beginning October 15, 2026, prioritizing discount percentages and favorable commercial terms over technical specifications. Jackson County, Missouri issued an Invitation to Bid (ITB 26-023) due June 16, 2026 for digital copier-based multifunction equipment on a 36-month initial term with two optional 12-month extensions, requiring FOB Destination pricing and comprehensive insurance coverage including $1 million commercial general liability per occurrence; the County gives preference to Missouri-manufactured commodities when quality and price are equivalent. The City of Dallas solicited proposals due August 7, 2026 for a five-year ID/IQ enterprise managed print services agreement covering all city departments including public safety, administrative offices, public works, and field-based operations, with services ordered on an as-needed basis.