NIGP 98530: Digital Printing and Graphic System, Rental or Lease

NIGP 98530 Digital Printing and Graphic System, Rental or Lease, an Item code, covers managed print services and digital multi-function equipment that state and local governments lease or rent to support enterprise-wide printing, copying, and document management across departments. State and local buyers soliciting under this code are procuring comprehensive managed print services (including device placement, maintenance, supply replenishment, and support), standalone digital copier-based multi-function equipment with lease or service terms, and print-related services such as dynamic laser printing, document composition, mail finishing, and color/monochrome output. Issuing bodies include city governments, county governments, and special-purpose districts (water utilities). Recent solicitations show both equipment and service components bundled together under managed-print models and equipment-only buys with service options, reflecting the flexibility jurisdictions employ in addressing print infrastructure needs across geographically dispersed operations including public safety, administrative offices, public works, and utility billing functions.

The City of Dallas posted an RFP on June 25, 2026 (Solicitation BRZ2600030643) for a five-year ID/IQ Managed Print Services agreement covering all city departments, with proposals due August 7, 2026. Jackson County, Missouri issued an ITB on May 14, 2026 (ITB 26-023) for digital copier-based multi-function equipment under a 36-month initial term with two optional 12-month extensions, with bids due June 16, 2026, and requires FOB Destination pricing with $1,000,000 commercial general liability insurance and compliance with Missouri preference for in-state manufactured equipment when price and quality are equal. The City of Madison, Wisconsin posted an RFP on March 3, 2026 for city-wide printing and mailing services supporting approximately 580,000 pieces weekly for the Water Utility and 127,000 pieces monthly for tax and delinquency billing, with proposals due April 3, 2026; this procurement allocates 65 technical points and 35 financial points (including local vendor preference scoring) and requires contractors with 15+ employees and $50,000+ annual business to submit an Affirmative Action Plan. Recent activity spans Texas, Missouri, and Wisconsin, with issuing bodies ranging from major cities to county governments and utility authorities.