Diesel & CNG Engine Repair (Bid Discount)

The City of Tampa's Department of Logistics and Asset Management's Fleet Maintenance Division (FMD) is soliciting bids for professional diesel and compressed natural gas (CNG) engine repair services through Invitation to Bid (ITB) No. 25-P-00344. The procurement seeks qualified vendors to provide comprehensive repair services for light, medium, and heavy trucks (Class 2-8), construction equipment, and industrial engines manufactured from 1985 to current models. Vendors must supply all necessary parts and labor, maintain service bays capable of accommodating various vehicle types, employ technicians with current ASE or manufacturer certifications, and provide a 365-day labor warranty. The bid is structured into five divisions covering different vehicle and engine categories, with separate pricing for diesel and CNG repairs. Key evaluation criteria include shop labor hourly rates, emergency/after-hours rates, parts markup percentages, and transportation costs. The bid opening is scheduled for November 6, 2025, with a pre-bid meeting on October 20, 2025, and the contract term will be three years with potential renewal options for two additional one-year periods.

The procurement includes significant set-aside and preference provisions for Small Local Business Enterprises (SLBEs) and Underutilized Women and Minority Business Enterprises (U-WMBEs). Specifically, the city will offer a 5% bid discount for certified SLBEs (up to $10,000) and U-WMBEs (up to $20,000), with preferences given to Black-Owned, Asian-Owned, and Native American-Owned firms. The initial contact list includes three SLBE vendors: ADEAS-Q, K & A Construction Services Inc, and SAT Industrial Supplies & Solutions LLC. The estimated contract amount is $1,800,000.00, with the city planning to award multiple contracts through a competitive, multi-award bid process. The procurement allows for potential utilization by other Hillsborough County Government Purchasing Council members, expanding the potential scope and impact of the contract. Vendors must demonstrate capability to service engines from manufacturers including Caterpillar, Cummins, Detroit, Ford, International, and John Deere, with the ultimate goal of maintaining fleet reliability, safety, and minimizing vehicle downtime.